ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
Position Summary
The Production Assistant supports the creation, review, and delivery of valuation reports by ensuring data is accurate, complete, and consistent with departmental standards. Working closely with Account Managers, Administrators, and Specialists, this role is responsible for entering and validating valuation data, maintaining document quality, and supporting the production process from initial compilation through final delivery. The Production Assistant serves as a key technical and quality-control resource, helping to ensure valuation reports are produced efficiently, accurately, and within established deadlines.
Responsibilities
- Manage the preparation, organization, and production of valuation reports, ensuring accuracy, consistency, and compliance with departmental standards.
- Review, validate, and maintain valuation data received from specialists, clients, and internal systems, ensuring data integrity throughout the production process.
- Serve as a technical resource to Account Managers, Administrators, and Specialists on production workflows, reporting tools, and document standards.
- Administer and support valuation systems, databases, templates, and digital workflows, ensuring information is current, accurate, and properly maintained.
- Assist with the implementation, testing, and adoption of new technologies, production tools, and AI-enabled solutions designed to improve efficiency, accuracy, and scalability.
- Ensure data and formatting is consistent with multiple department styles and the documents are error free. Monitor and maintain data quality across systems, researching and resolving discrepancies while ensuring compliance with departmental standards.
- Identify opportunities to streamline workflows through automation, process improvements, and enhanced use of technology.
- Collaborate with specialists and valuation staff to resolve data, reporting, and documentation issues in a timely manner.
- Generate reports, dashboards, and production metrics to support operational decision-making and workflow management.
- Support system enhancements, software upgrades, testing, and technology-driven process improvements, while serving as a training resource to colleagues on production systems, workflows, and best practices.
- Undertake special projects and other duties as assigned by the Head of Production
Qualifications
- Strong typing skills
- 1-2 years data entry experience preferred
- Proficiency in Excel, ability to manipulate data with knowledge and understanding of text functions and v-lookup
- Familiarity with AI and AI enabled products a plus
- Computer literate (Microsoft Office), with strong technical problem solving skills and the ability to learn new systems and enhancements to existing systems
- Ability to work well under pressure and meet strict deadlines
- Ability to work as a team player yet be self-directed to work independently
- Detail oriented, accurate, discreet, dependable and resourceful
- Strong oral and written communication skills to be able to communicate across different areas of the business
- Positive attitude and strong work ethic
- Ability to maintain focus and concentration while performing highly detailed and sometimes repetitive activities
- Interest and understanding of fine art and furniture and decorative arts a plus
The proposed base salary for this position ranges from $48,000 - $52,000. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.
Skills Required
- Strong typing skills
- 1-2 years of data entry experience
- Proficiency in Microsoft Excel, including text functions and VLOOKUP
- Familiarity with AI and AI-enabled products
- Computer literacy and proficiency with Microsoft Office
- Strong technical problem-solving skills and ability to learn new systems
- Ability to work under pressure and meet strict deadlines
- Ability to work collaboratively and independently
- Detail orientation, accuracy, discretion, dependability, and resourcefulness
- Strong oral and written communication skills
- Positive attitude and strong work ethic
- Ability to maintain focus during detailed and repetitive activities
- Interest in and understanding of fine art, furniture, and decorative arts
Sotheby's Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Sotheby's and has not been reviewed or approved by Sotheby's.
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Healthcare Strength — Healthcare coverage is described as broad, spanning medical, dental, vision, prescription coverage, and company-paid life insurance. Mental health benefits and disability coverage are also included as part of the package.
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Retirement Support — Retirement support includes a 401(k) plan with company matching. Additional financial supports such as flexible spending accounts and an employee stock purchase plan are also referenced.
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Leave & Time Off Breadth — Time-off policies are characterized as generous, including paid time off, paid holidays, and sick days. Paid parental leave and family-related supports are also included in the overall offering.
Sotheby's Insights
What We Do
Established in 1744, Sotheby’s is the world’s premier destination for art and luxury. Sotheby’s promotes access, connoisseurship and preservation of fine art and rare objects through auctions and buy-now channels including private sales, e-commerce and retail. Our trusted global marketplace is supported by an industry-leading technology platform and a network of specialists spanning 40 countries and 50 categories, which include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits, and Interiors, among many others.
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