Procurement Specialist

Our administration team provides invaluable office support to our orgs and is a vital piece for the smooth-running of business operations at SailPoint. Their day to day efforts consist of fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Primarily responsible for supporting, and in various instances, ensuring the completion of the procurement process related to acquisition requests made by the administrative departments within the company.
ESSENTIAL JOB FUNCTIONS:

• Ensure compliance with policies and procedures, and/or monitoring sourcing process

• Responsible for developing appropriate product/service specifications with the help of a business area and/or Procurement Manager to accurately explain business needs to suppliers

• Initiates or supports various non-complex sourcing processes by obtaining competitive costs from suppliers through the development, release, and receipt of Requests for Quotations (RFQ)

• Negotiates costs and delivery schedules in order to establish pricing and performance standards through purchase orders (POs) with suppliers

• Releases POs as generated and/or needed

• Monitors delivery status, expediting shipments as required, and supplier performance issues, including completing related correspondence

• Supports the preparation and processing of contract documents from suppliers

• Submits documents to management for final signature and monitors return

• Processes completed documents to suppliers, ensuring counter-signature and creates file' of final contracts

• Use current departmental tools to enter/update, track, and monitor all acquisition contracts within the various phases of contract management including updating appropriate sources of information, and creation/filing of documents

• Monitor project task reporting to support software licensing & hardware maintenance management processes within the responsibility of the Procurement group, including renewal processing

• Performs other duties or projects as requested.

What you'll be doing within the first year:

Within 30 days:

You will complete corporate onboarding and hands on training with your manager and team on process and procedures. You'll learn Coupa and other business tools while shadowing the team. By the end of the month you should be able to navigate Coupa and understand the process to execute a purchase requisition.

Within 90 days: You will be assigned renewals and complete the process independently including reviewing the previous data and engaging with external stakeholders and suppliers. You will collaborate with the AP team and gathering data from the attorney team.

Within 6 months: You will be leading calls with suppliers and working through renewal information or net new purchases. You'll summarize findings and find a pathway forward to complete processes.

Within 1 year: You will have mastered all previous competencies plus build out costs analysis on detailed SaaS- or consumption-based purchases and report findings to management. You'll understand where our spend and growth are and build out a trajectory for the next 1-3 years and make recommendations.

REQUIREMENTS:

• Bachelor's degree preferred or global equivalent experience

• 3-5 years relevant experience in purchasing and/or indirect procurement required,

• Must possess an in-depth understanding of office procurement requirements with extensive knowledge of technology (hardware/software)

#LI-AS1 #LI-REMOTE

SailPoint is an equal opportunity employer and we welcome all qualified candidates to apply to join our team.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable law.  

Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability.  Contact [email protected] or mail to 11120 Four Points Dr, Suite 100, Austin, TX 78726, to discuss reasonable accommodations.