The Role
Owns internal workflows, ClickUp workspace maintenance, process governance, documentation, reporting, and cross-functional coordination. Identifies process gaps and improves operational efficiency through structured workflows, automation, AI agents, n8n, and LLM-based tools. Supports leadership with execution tracking, builds scalable systems, and automates repetitive processes to improve productivity and accountability.
Summary Generated by Built In
Process CoordinatorRole Objective
The Process Coordinator will be responsible for driving operational excellence across the organization by owning the execution and maintenance of internal workflows, systems, and processes. This role ensures that teams operate efficiently through structured project management, process governance, and cross-functional coordination while continuously identifying opportunities for automation, optimization, and scalability using modern AI and workflow tools.
Key Responsibilities- Manage and maintain ClickUp workspaces across departments, ensuring task hygiene, reporting accuracy, workflow consistency, and adherence to operational standards.
- Monitor project progress, follow up with stakeholders, and ensure timely completion of tasks and deliverables.
- Identify process gaps, bottlenecks, inefficiencies, and broken handoffs, and proactively recommend structured improvements.
- Coordinate cross-functional initiatives, ensuring seamless communication and execution between teams.
- Maintain operational documentation, SOPs, audit records, process trackers, and internal knowledge repositories.
- Support leadership with reporting, workflow analysis, and execution tracking.
- Design, build, and optimize AI-powered workflows and automation solutions using tools such as n8n and LLM-based platforms.
- Explore opportunities to automate repetitive processes, improve team productivity, and enhance operational visibility.
- Establish and maintain scalable systems that improve organizational efficiency and accountability.
- Hands-on experience with project management and collaboration platforms such as ClickUp, Asana, Trello, or similar tools.
- Strong understanding of workflow design, process mapping, and operational management.
- Practical experience building AI agents and implementing automation solutions from scratch.
- Working knowledge of Large Language Models (LLMs), AI tools, prompt engineering, and workflow automation platforms such as n8n.
- Proficiency in creating structured documentation, SOPs, reports, and process dashboards.
- Familiarity with digital marketing, performance marketing, or creative agency environments is preferred.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- High attention to detail with the ability to independently manage and complete tasks.
- Analytical mindset with strong problem-solving capabilities.
- Proactive approach to identifying inefficiencies and driving process improvements.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong sense of ownership, accountability, and execution excellence.
We are looking for someone who enjoys bringing structure to complexity, thrives on improving systems and processes, and is equally comfortable handling operational execution and building automation-driven solutions. The ideal candidate combines strong organizational skills with a technology-first mindset and continuously seeks smarter ways of working.
Skills Required
- Hands-on experience with project management and collaboration platforms such as ClickUp, Asana, Trello, or similar tools
- Strong understanding of workflow design, process mapping, and operational management
- Practical experience building AI agents and implementing automation solutions from scratch
- Working knowledge of LLMs, AI tools, prompt engineering, and workflow automation platforms such as n8n
- Proficiency creating structured documentation, SOPs, reports, and process dashboards
- Familiarity with digital marketing, performance marketing, or creative agency environments
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High attention to detail and ability to independently manage and complete tasks
- Analytical mindset and strong problem-solving capabilities
- Proactive approach to identifying inefficiencies and driving process improvements
- Ability to manage multiple priorities in a fast-paced environment
- Strong sense of ownership, accountability, and execution excellence
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The Company
What We Do
Adsparkx Media is a global performance marketing agency and MarTech organization headquartered in India. It helps brands acquire high-quality, engaging users through data-driven strategies and customized digital experiences. Its services include affiliate marketing, branding, e-commerce, lead generation, and programmatic media buying. The company operates internationally and positions itself as an ad-tech specialist focused on measurable growth and long-term brand partnerships.
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