The Role
The Personal Assistant will manage emails, scheduling, travel arrangements, and provide administrative support for the Managing Director, ensuring their daily activities run smoothly.
Summary Generated by Built In
About the Role
We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of our HR firm. The ideal candidate will be responsible for managing emails, handling personal and business-related administrative tasks, and ensuring the MD’s day-to-day activities run smoothly. This role requires exceptional communication skills, discretion, and the ability to multitask in a fast-paced environment.
We are seeking a highly organized and proactive Personal Assistant to support the Managing Director of our HR firm. The ideal candidate will be responsible for managing emails, handling personal and business-related administrative tasks, and ensuring the MD’s day-to-day activities run smoothly. This role requires exceptional communication skills, discretion, and the ability to multitask in a fast-paced environment.
Key Responsibilities
- Manage and respond to the MD’s emails, ensuring prompt and professional communication.
- Prioritize and filter incoming messages, flagging urgent matters and drafting responses as required.
- Handle scheduling, calendar management, and appointment coordination.
- Arrange meetings, prepare agendas, and take minutes when necessary.
- Assist with travel arrangements, including flight bookings, accommodation, and itinerary planning.
- Provide administrative support such as document preparation, report generation, and data entry.
- Handle confidential information with the utmost discretion.
- Run personal errands and assist with personal matters as needed.
- Liaise with internal teams, clients, and external stakeholders on behalf of the MD
- Perform other administrative and organizational tasks as assigned.
Requirements
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
- Ability to multitask and work under pressure in a dynamic environment.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail and problem-solving skills.
- Flexible and adaptable to changing priorities.
Skills Required
- Proven experience as a Personal Assistant, Executive Assistant, or similar role
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software
- Ability to multitask and work under pressure in a dynamic environment
- High level of professionalism, discretion, and confidentiality
- Strong attention to detail and problem-solving skills
- Flexible and adaptable to changing priorities
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The Company
What We Do
People & Partners Group is a Human Resources Management firm that provides a comprehensive range of HR solutions, acting as a strategic partner to connect job seekers with career opportunities and source talent for clients.
