The Role
The Personal Assistant/Office Manager supports the CEO with administrative and operational tasks while managing office operations and communications in both English and French.
Summary Generated by Built In
Purpose
The Personal Assistant / Office Manager will provide high-level administrative, operational, and executive support to the CEO and management team. The role requires strong organizational skills, bilingual communication (French and English), and proficiency in digital tools including MS Office Suite, social media management, and AI-driven productivity tools. The position plays a critical role in ensuring smooth office operations, effective communication, and brand visibility across digital platforms.
Key Responsibilities
- Provide executive support to the CEO including scheduling, correspondence, meeting coordination, and travel arrangements
- Manage office operations, administrative systems, and internal coordination across departments
- Handle official communications in both English and French (emails, reports, presentations, client engagement)
- Develop, manage, and grow social media presence (LinkedIn, Facebook, etc.)
- Create professional content including posts, flyers, reports, and presentations using digital tools
- Utilize AI tools (e.g., ChatGPT, automation tools) to improve productivity, communication, and content creation
- Maintain proper filing systems (digital and physical) and ensure document control standards
- Prepare reports, proposals, and executive summaries using MS Word, Excel, and PowerPoint
- Support business development activities including client follow-ups and proposal coordination
- Coordinate meetings, take minutes, and track action items
- Manage office supplies, vendors, and service providers
- Ensure confidentiality and proper handling of sensitive information
- Support event planning, training coordination, and corporate engagements
Requirements
Experience
- Minimum 2–5 years experience in administrative, executive assistant, or office management role
- Experience supporting senior management or executives is required
- Proven experience managing social media accounts and digital content
- Experience using AI tools and digital productivity platforms is a strong advantage
- Experience in healthcare, corporate, or technical environments is an advantage
Qualifications
- Bachelor’s Degree or Diploma in Business Administration, Management, Communications, or related field
- Fluency in both English and French (spoken and written) is mandatory
- Professional certification in Administration or Office Management is an advantage
Core Skills & Competencies
- Strong organizational and time management skills
- Excellent written and verbal communication in English and French
- Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook & Teams)
- Social media management and digital marketing skills
- Ability to use AI tools for content creation, automation, and reporting
- High level of professionalism, discretion, and confidentiality
- Strong multitasking and problem-solving abilities
- Attention to detail and accuracy
- Ability to work independently and under pressure
Skills Required
- Minimum 2-5 years experience in administrative, executive assistant, or office management role
- Experience supporting senior management or executives
- Fluency in both English and French (spoken and written)
- Proven experience managing social media accounts and digital content
- Bachelor's Degree or Diploma in Business Administration, Management, Communications, or related field
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The Company
What We Do
Elidel Prestige Limited is a fully-owned indigenous Ghanaian Human Resource and Business Management Consultancy firm, specializing in manpower solutions, immigration support, and business advisory services.
