Are you a master of organisation, time
management, and proactive administrative support? We are recruiting on behalf
of a fast-growing digital agency growth firm whose founder requires a sharp,
highly reliable Executive Assistant for 10 to 20 hours per week to streamline both his professional
business operations and personal lifestyle management.
This unique hybrid role offers maximum
flexibility: remote daily operations paired with one designated
on-site half-day per week at the founder's residence. If you pride yourself
on giving leaders back their most valuable asset—time—and thrive in a
fast-paced environment, this is the perfect role for you!
Role
Overview
- Work
Arrangement: Remote (Daily) + On-Site (1 day per
week).
- Time
Commitment: Approximately 2–4 hours per day
(flexible schedule).
Business & Executive Support (Remote: 2–4
hours/day)
- Time
Optimisation: Act as a true partner to the owner,
identifying operational bottlenecks and actively protecting his focus
time.
- Calendar
& Schedule Management: Take full control of complex meeting
scheduling, calendar coordination, and daily time-blocking across multiple
projects.
- Communication
& Gatekeeping: Screen, prioritize, and manage incoming
emails, messages, and calls—routing action items to the appropriate team
members seamlessly.
Personal & Lifestyle Management (On-Site:
1 day/week)
- Home
Operations: Oversee smooth running of the founder's
private residence during weekly on-site visits.
- Stock
& Inventory: Audit household supplies, manage grocery
orders, and handle unpacking and restocking.
- Staff
& Supplier Coordination: Act as the main liaison for domestic
staff and external contractors, managing home-related supplier payments
and oversight.
Requirements
· Must be based locally in Cape Town with your own reliable
transport to manage in-person errands and 1 onsite weekly home organisation visit
· Prior experience as a Personal Assistant (PA), Virtual
Assistant (VA), or Administrator
· Proactive problem-solver who can spot what needs to be done
and execute it; exceptionally organised, trustworthy, and clear in written
communication.
· Comfortable using modern productivity tools, including Slack, Notion, Google
Calendar, WhatsApp, Uber, and Takealot.
Skills Required
- Based locally in Cape Town with reliable transport for in-person errands and weekly on-site visit
- Prior experience as a Personal Assistant, Virtual Assistant, or Administrator
- Available approximately 10-20 hours per week (2-4 hours/day) with flexible scheduling
- Proactive problem-solver; exceptionally organised, trustworthy, and clear in written communication
- Comfortable using productivity tools: Slack, Notion, Google Calendar, WhatsApp, Uber, Takealot
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
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