Personal Assistant

PERSONAL ASSISTANT

JOB DESCRIPTION

Location:  Accra                                                                                                    

Industry: Infrastructure

Reports To: Managing Director

Our client is one of the leading construction engineering firms in Ghana, operating across multiple sectors including infrastructure, real estate, renewable energy, and technology-driven services.

Your Role as a Personal Assistant:

The Personal Assistant will provide day-to-day administrative and coordination support to the Director across a diverse portfolio of business interests, ensuring that priorities, communications, meetings, and follow-ups are managed efficiently. This role serves as a central coordination point, monitoring activities, tracking commitments, and handling correspondence.

What’s in it for You:

• An opportunity to work directly with a successful business leader and gain exposure across multiple industries.
  
• Gain valuable insight into executive decision-making in a fast-paced business environment.
  
• ​Accelerate your professional growth in a role that offers continuous learning and broad business exposure.
  

 Key Responsibilities 

• Manage correspondence and follow-ups with internal and external stakeholders on behalf of the Managing Director.
  
• Monitor outstanding tasks, commitments, and action items to ensure timely completion.
  
• Maintain accurate records and tracking systems for ongoing projects, assignments, and follow-ups.
  
• Monitor and manage designated communication channels, responding to routine matters and escalating important issues appropriately.
  
• Coordinate competing priorities and ensure critical issues, deadlines, and decisions are highlighted and followed through to completion.
  
• Prepare, organise, and submit documents, applications, and administrative paperwork to external institutions and stakeholders.
  
• Coordinate meetings, appointments, travel arrangements, and calendar management activities.
  
• Run business-related errands, including document submissions, collections, and stakeholder visits where necessary.
  
• Handle sensitive business, financial, and personal information with the highest degree of confidentiality and professionalism.
  
• Provide administrative support and undertake other duties as assigned.
  

• A Bachelor's degree in Business Administration or any related field.
  
• Minimum of 3 years of experience working as a Personal Assistant or Executive Assistant, or similar role supporting senior leadership.
  
• Strong report-writing and business correspondence skills.
  
• Strong administrative, coordination, and record-management capabilities.
  
•  Excellent stakeholder management and interpersonal skills.
  
• Excellent written and verbal communication skills.
  
• Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and scheduling/calendar management tools.
  

Competencies

Confident Communicator, Organised, Detail-Oriented, Problem-Solving, Proactive & Professional.