Personal Assistant to Chief Digital Officer

Personal Assistant to the Chief Digital Officer

(Based at Legato: Malabe)

MAS is Sri Lanka’s largest exporter and South Asia’s largest design-to-delivery solution providers in apparel and textile manufacturing. With a global community of 100,000, today, MAS spans across 13 countries with its portfolio expanding into wearable technology, FemTech, logistics and fabric parks worldwide. Over three decades, MAS has gained global recognition for its ethical and sustainable working environment as well as its impeccable craftsmanship and product excellence.

We are looking for an active team player to provide secretarial and administrative assistance to the Chief Digital Officer whilst maintaining utmost confidentiality in all bearings thereby, ensuring the effective functioning of the assigned duties to facilitate the accomplishment of the CDO’s executive functions.

Key Responsibilities:

• Manage CDO’s Calendar by closely following up on the appointments scheduled whilst, coordinating with the relevant internal and external parties to arrange same and attend to all routine and non-routine correspondence, confidential correspondence independently or with Exco Director advice whilst handling the CDO’s emails with utmost confidentiality and efficiently.

• Schedule and follow up on relevant meetings of CDO and prepare meeting minutes as and when the need arises and forward same to the relevant persons and follow up on any action plans and items in a timely and accurate manner.

• Coordinate and monitor all visits (internal and overseas) of the Exco Director efficiently and effectively, liaising with relevant persons (internally and externally) such as travel coordinators, Finance team, business stakeholders, transport services, insurance on matters.

• Perform duties such as the following to assist the administrative functions of the team,

• Maintain confidential and general files and records via an efficient and user-friendly filing system.

• Generate ad hoc reports as advised by the CDO.

• Prepare ad hoc letters, correspondence as and when required.

• Follow up on all Legal contracts to meet all legal requirements in a timely and effective manner.

• Assist in organizing company functions and events, by liaising and coordinating with relevant parties (both internal and external) on logistical arrangements in a timely and efficient manner.

• Obtain stationery requests on a monthly basis and ensure the timely ordering of same in order to fulfil the stationary requirements of the department.

• Responsibility for managing corporate visits, events, organizing board meetings and other stakeholder meetings where relevant.

• Regular interaction with the EXCO and senior leadership to priorities key decisions that need the CDO’S direction and organize special forums when relevant.

• Projects and special assignments as mutually agreed upon with CDO and senior leadership.

   

Knowledge and Skills:

• Degree in Business Management, Administration or other relevant qualifications. 

• Certificate course in Secretarial studies or other relevant qualifications would be added advantage.

• 5-6 years of work experience in a similar capacity.

• Proficiency in English

• Proficiency in office 365.

• Attention to detail.

• Ability to multitask, prioritize and organize.

• Exceptional communication and coordination skills.

• Problem solving and situation handling.