Personal Asistant

About Our Client

Our client is a trusted provider of diesel supply solutions, serving a diverse range of businesses across multiple industries. The company specializes in the reliable sourcing, distribution, and delivery of high-quality diesel to support uninterrupted operations for its clients.

About the Role

The Personal Assistant (PA) to the Managing Director provides high-level administrative, organizational, and personal support to ensure the efficient management of the MD’s office. The role requires exceptional discretion, strong communication skills, and proficiency in digital tools to manage schedules, coordinate activities, and handle confidential information with professionalism.

Job description

• Proactively manage the Managing Director’s calendar, including scheduling appointments, meetings, and events.
  

• Coordinate internal and external meetings, including logistics and stakeholder communication.
  

• Prepare meeting agendas, take accurate minutes, and track follow-up action items.
  

• Manage and respond to emails, phone calls, and correspondence on behalf of the MD.
  

• Maintain organized electronic and physical filing systems for easy retrieval of information.
  

• Handle sensitive and confidential information with a high level of discretion.
  

• Serve as the primary point of contact between the MD and internal/external stakeholders, including staff, clients, and vendors.
  

• Facilitate effective communication and ensure timely responses to inquiries.
  

• Support the MD in identifying and following up on prospective diesel supply clients.
  

• Assist in preparing quotations, proposals, and client documentation.
  

• Coordinate client meetings and maintain records of leads and customer interactions.
  

• Follow up with clients on inquiries, orders, and service delivery updates.
  

• Gather basic market and customer information to support sales efforts.
  

• Assist in preparing reports, presentations, and business documents.
  

• Conduct research and compile data to support the MD’s decision-making process, including market insights.
  

• Provide support on special projects and strategic initiatives as assigned.
  

• Assist with occasional personal tasks, including travel arrangements, itinerary planning, and other administrative needs. 
  

• Bachelor’s degree in Business Administration, Marketing, or a related field
  

• 2–5 years’ experience in supporting top executives
  

•  Excellent verbal and written communication skills with strong command of the English language and clear pronunciation.
  

• Proficient in Microsoft Office Suite, Google Workspace, and advanced use of Excel.
  

• Good understanding of the downstream oil and gas market
  

•  Basic understanding of sales processes and client management.
  

• Maintains a high level of professionalism, poise, and attention to detail at all times.
  

• Professional and formal appearance, with a consistently clean and polished presentation.
  

• Strong interpersonal skills and the ability to interact effectively with senior executives and external stakeholders.
  

• Flexibility and adaptability to meet evolving business and personal support needs.
  

• Health Benefits
  

• Performance-based incentives
  

• A dynamic and impactful work environment
  

Why you should join our client

Our client's commitment to operational excellence, reliability, and customer satisfaction fosters a culture that values accountability, innovation, and results. Employees are empowered to take ownership of their roles, drive initiatives, and make meaningful contributions to client success.

In addition, our client provides a platform for continuous learning and career advancement, supported by hands-on experience, exposure to diverse industries, and opportunities to strengthen sales, negotiation, and relationship management skills.