People & Systems Administrator

Got Drive? Join AnyVan as we make moving anything, anywhere miles better and build a career that moves just as fast.

Back in 2009, our CEO Angus saw half-empty vans everywhere and knew there had to be a better way! That's how AnyVan began. He set out to create the world's most efficient logistics technology and help halve the number of wasted miles by filling those empty vans.

Since then we've become the nation's favourite way to move, with over 150k five-star reviews and 5 million customers in the UK and Europe. Our team of 400 AnyVanners across London, Cape Town and Bogota is proving that moving doesn't have to cost the earth by helping save 8,520 tonnes of Carbon each year.

Right now, we’re on the hunt for a People & Systems Administrator to help us build the backbone of our people function. You’ll be the person behind the scenes making sure our people processes, systems, and compliance run smoothly, so we can scale up without missing a beat.

If you love improving processes, geeking out over HR systems, and being the go to for all things people operations, keep reading!

What you'll be doing:

• Build a solid framework for our people processes so we can scale efficiently across countries.

• Own our HRIS (we use Bamboo) and know how to optimise it to save time, automate tasks, and get useful data out.

• Take charge of all post-offer admin: background checks, visa sponsorship, contracts, etc making sure new hires have a smooth journey.

• Help shape onboarding experiences that minimise the admin required whilst keeping candidate experience high and business risk low.

• Lead off-boarding processes that protect the business and leave departing employees with a positive impression.

• Enable our finance team to run payroll smoothly for new joiners, leavers, promotions, etc and make sure all data changes are captured and reflected accurately.

• Manage the end to end benefits administration process quickly and effectively.

• Keep all our systems and records up to date, and create people reports that help the business make smart decisions.

• Work with external partners like benefits providers, payroll providers, etc to keep things running smoothly.

• Assist our Head of HR by keeping one eye on any legislation changes, etc that are coming in that may impact us and reflect any changes needed in our processes, documentation, etc.

• Stay sharp on all things AnyVan — our products, processes, policies, and service standards.

• Jump in on any other ad-hoc people operations work that comes up (because there’s always something new in a scale-up!). For example we're growing fast, so there's opportunity to assist our Head of HR by researching employment laws, benefits, and local requirements in new markets.

What you’ll need to succeed

• Solid experience in a people operations role in a fast-paced environment.

• You'll be used to working in small, highly visible teams with lots of accountability.

• A track record of building processes that genuinely solve business challenges.

• Confidence in documenting processes, writing policies, and creating clear process flows.

• Strong understand of HR legislation and how to apply in an SME to keep things moving quickly whilst minimising business risk.

• Hands-on experience with HR and Payroll systems like Bamboo, Sage, Payfit and you know how to get the most out of them.

• A data-driven mindset, with the ability to build reports and use people metrics to inform decisions.

• Exceptional attention to detail and the ability to juggle multiple priorities at once.

• The ability to deliver quality work at pace.

• Strong alignment with our company values.

Why you’ll love working here
At AnyVan, you’ll join a passionate, driven team that’s scaling at pace. We’re informal but professional, ambitious but human, and we believe in working hard while having fun along the way. You’ll have the chance to make a real impact, own meaningful work, and help shape the future of our people operations as we continue to grow across borders.
What We Offer:

💰 Highly competitive Salary

🌴 Generous Time Off - 20 days annual leave

💪 Health & Wellbeing - ZAR1000 pr month towards cover with Momentum/Discovery

📈 Future Ready - 5% you, 5% us

🚲 Easy Travel - Free parking or transport home after 7pm

☕ Daily Perks - In-house barista coffee, free breakfast every day

🎉 Culture & Community - Weekly drinks, fun socials, and rewards that take you places (literally - last winners hit the Alps)

🚀 Career Growth - Join a disruptive technology leader and fast forward your career move

Our company values are:

• Have fun, get it done (work hard play hard, satisfaction in results, do the right thing)

• Progress over perfection (Innovate and disrupt, Curious and adaptable, Work quick, learn quicker)

• One team thinking big (Collaborate and communicate, Celebrate wins , Embrace challenges)

DE&I

We are committed to building an inclusive and diverse workplace where every voice is heard, every perspective is valued, and every individual has the opportunity to thrive. We welcome applicants from all backgrounds to be part of our mission and contribute to our vibrant culture.