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MVF help ambitious businesses grow by generating high volumes of new customers
The Role
Coordinates the Austin office’s daily operations, facilities, supplies, vendors, events, communications, and safety activities. Manages onboarding logistics, I-9 checks, equipment and access setup, basic HR inquiries, executive scheduling, interview coordination, and occasional recruiting support. This part-time, in-office role partners with the UK People, IT, Communications, and Talent teams to create a welcoming, organized, and engaging workplace.
Summary Generated by Built In
Part-time - 16 hours per week, worked as 4 half-day mornings (specific days by agreement), 8.00am - 12.00pm, in office every working day.
Some flexibility to shift hours will be needed to accommodate socials and events outside core hours.
Salary is $45k (pro-rata)
Be the heartbeat of our Austin office, running the day-to-day, welcoming every new MVFer from day one, and adding to the culture and energy that makes people want to be here.
The Role
As our People & Office Coordinator, you'll be the face and heartbeat of MVF's Austin office making sure the space runs smoothly, new starters feel like part of the team from day one, and the culture stays as strong as our results. This role exists to build energy, connection and pride in the Austin office, alongside keeping the day-to-day running like clockwork. You'll work closely with the wider People team (based at our London, UK HQ) on onboarding and other People duties, and with the whole Austin office on events, comms and admin.
Responsibilities
What Success Looks Like
Our Ideal MVFer
Some flexibility to shift hours will be needed to accommodate socials and events outside core hours.
Salary is $45k (pro-rata)
Be the heartbeat of our Austin office, running the day-to-day, welcoming every new MVFer from day one, and adding to the culture and energy that makes people want to be here.
The Role
As our People & Office Coordinator, you'll be the face and heartbeat of MVF's Austin office making sure the space runs smoothly, new starters feel like part of the team from day one, and the culture stays as strong as our results. This role exists to build energy, connection and pride in the Austin office, alongside keeping the day-to-day running like clockwork. You'll work closely with the wider People team (based at our London, UK HQ) on onboarding and other People duties, and with the whole Austin office on events, comms and admin.
Responsibilities
- Own the day-to-day running of our WeWork space, liaising with the WeWork community team on facilities, access, meeting rooms and any building issues.
- Be the first point of contact for the Austin office, greeting guests, managing deliveries, and keeping the space stocked, tidy and welcoming.
- Plan and run culture initiatives - socials, lunches, team celebrations and wellbeing moments.
- Coordinate onboarding for new starters - complete I-9 checks, equipment set up (in coordination with our UK IT team), desk setup, welcome packs, first-week schedules and WeWork access, so every new MVFer feels set up from day one.
- Act as a local point of contact for basic HR queries (including being a local contact for the PEO - Trinet), escalating to the wider People team where needed.
- Manage calendars, travel and logistics for senior stakeholders and visiting UK/ overseas colleagues.
- Organize and support internal events, meetings and guest visits, including catering and AV/logistics.
- Track and order office supplies, manage vendor relationships - keeping within budget.
- Champion office health & safety and wellbeing, flagging and resolving issues as they arise.
- Act as Evacuation Officer for the space to help with fire drills and other safety issues.
- Support internal comms (in collaboration with our UK comms team) for the Austin office - keeping the team informed and engaged across UK/US time zones.
- Assist our UK based Talent/Recruitment team with interview scheduling for US hiring managers- plus occasionally helping the team with sourcing.
- Assist with ad hoc people and office projects as the role and team grow.
What Success Looks Like
- Office engagement visibly lifts - strong participation in socials/events and positive feedback on office vibe.
- Be super proud of our office space and own it, working closely with the Senior Leadership team.
- The Austin office runs smoothly day-to-day, with facilities/WeWork issues resolved quickly and with few disruptions.
- New starters consistently rate their onboarding experience highly and feel productive within their first week.
- Hiring managers experience smooth, well-coordinated interview scheduling with no dropped balls.
- Awesome feedback on the office space and events from our US based staff.
Our Ideal MVFer
- Experience in office coordination, front-of-house, HR administration or a similar people-facing role.
- A natural connector - warm, proactive and energized by bringing people together.
- Comfortable working independently and flexibly across a part-time, 16 hours a week.
- Organized with strong attention to detail, able to juggle facilities, people and events tasks at once.
- Experience with onboarding, recruitment coordination or HR admin is a plus, but not essential. We can teach the process if you bring the energy.
Skills Required
- Experience in office coordination, front-of-house, HR administration, or a similar people-facing role
- Warm, proactive, and energized by bringing people together
- Ability to work independently and flexibly in a part-time role of 16 hours per week
- Strong organization and attention to detail, with the ability to manage facilities, people, and events tasks simultaneously
- Experience with onboarding, recruitment coordination, or HR administration
MVF Compensation & Benefits Highlights
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Leave & Time Off Breadth — Time off is described as extensive, with 25 days’ paid vacation, paid holidays, and an office closure from Christmas through New Year’s, with some roles adding tenure-based days and paid volunteer time. Feedback suggests this is a standout element of the U.S. (Austin) package.
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Retirement Support — Retirement benefits include a 401(k) with employer match up to 4% of total earnings. Feedback suggests this match provides meaningful long‑term value for U.S. roles.
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Wellbeing & Lifestyle Benefits — Everyday perks and wellbeing initiatives are prominent, including hybrid flexibility, wellness programs, free daily breakfast in Austin, socials/outings, volunteer time, and occasional company‑wide incentives. These offerings are frequently highlighted alongside strong work–life balance.
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The Company
What We Do
MVF powers growth for our clients by connecting them to potential customers. The digital marketing landscape is complex and constantly evolving. Businesses need experts who are tracking that evolution and finding new ways to innovate and win. This is where MVF comes in. We match readers, buyers, & business leaders with the brands & companies that make the products and services they need. We do this by building relationships with potential customers at each stage of the marketing funnel by offering insights, information, and tools to help them learn more about the things they’re interested in. We build profiles on our audiences, guide them through purchase decisions, and ultimately connect them to the right products/services when they are ready to buy. Our clients trust us as experts in lead generation, which frees up their time to do what they do best.
Why Work With Us
Competitive starting base and a lucrative uncapped commission structure. Great work-life balance, Monday – Friday, business hours (9am - 5pm) – it’s not a competition between who leaves the latest, just keep smashing your targets.
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MVF Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Typical time on-site:
3 days a week
