Payroll Specialist

Job Summary & Responsibilities

End-to-end payroll processing of multi-state payrolls on a weekly basis. This role requires in-depth payroll processing experience, a strong understanding of payroll tax regulations, and the ability to work in a fast-paced, deadline-driven environment. The ideal candidate is analytical, organized, and committed to confidentiality and compliance.
Key Responsibilities:

• Process full-cycle, multi-state payroll for hourly and salaried employees across multiple locations
• Maintain and update employee payroll records including new hires, terminations, salary changes, and benefit deductions
• Ensure payroll transactions are processed accurately and in compliance with federal, state, and local regulations
• Review, validate and import time & attendance system information
• Respond to employee inquiries related to pay, deductions, and time reporting
• Support internal and external audits by providing payroll reports and documentation
• Partner with HR, Finance, and IT to resolve payroll discrepancies
• Update employee payroll records by reviewing and entering changes
• Respond to employee/management inquiries and requests regarding payroll matters
• Process employee transfers between multiple payroll companies
• Understand computed wages and taxes to ensure the accuracy of earnings
• Complete special projects and or other assigned tasks on an as needed basis
• Ability to prioritize workload efficiently and meet deadlines
• Monitor employee leave situations to accurately pay employees
• Process manual payments
• Maintain strict confidentiality

Preferred Qualifications

Qualifications:

• 5+ years of payroll processing experience, preferably in a staffing agency environment
• Strong knowledge of federal, state, and local payroll laws and regulations
• Experience processing payroll for multiple states and locations
• Proficiency in payroll systems (e.g., ADP Vantage or similar platforms)
• Intermediate to advanced Excel skills (VLOOKUPs, pivot tables, etc.)
• High level of accuracy, discretion, and attention to detail
• Strong problem-solving skills and the ability to work independently
• ADP Vantage experience preferred
• Certified Payroll Professional (CPP) designation is a plus

What We Offer:

• Competitive salary and comprehensive benefits
• A collaborative, supportive work environment
• Opportunities for advancement in a growing organization

Pay Range

60,000 - 65,000

Compensation & Benefits- Comprehensive medical, dental, vision, and STD insurance - 401(k) plan for future savings - Generous paid time off to recharge - Competitive salary with an employee discount program at retailers, restaurants, and entertainment venues - Access to an Employee Assistance Program (EAP) for free, confidential counseling and resources - Support for stress management, financial guidance, legal assistance, and family challenges - Commitment to mental and emotional well-being, fostering a thriving work-life balance