Payroll Specialist

𝗧𝗵𝗶𝘀 𝗿𝗼𝗹𝗲 𝗶𝘀 𝗳𝗼𝗿 𝗼𝗻𝗲 𝗼𝗳 𝘁𝗵𝗲 𝗪𝗲𝗲𝗸𝗱𝗮𝘆'𝘀 𝗰𝗹𝗶𝗲𝗻𝘁𝘀

𝗦𝗮𝗹𝗮𝗿𝘆 𝗿𝗮𝗻𝗴𝗲: 𝗥𝘀 𝟭𝟮𝟬𝟬𝟬𝟬𝟬 - 𝗥𝘀 𝟮𝟬𝟬𝟬𝟬𝟬𝟬 (𝗶𝗲 𝗜𝗡𝗥 𝟭𝟮-𝟮𝟬 𝗟𝗣𝗔)

Experience: 4+ yrs

Location: Bengaluru, Karnataka, India, Bengaluru

Job Type: Full-time

We are looking for an experienced and detail-oriented India Payroll Manager to take end-to-end ownership of payroll operations and statutory compliance for a growing organisation in Bengaluru.

This is a hands-on role suited for a payroll professional who can independently manage the complete payroll lifecycle, strengthen statutory compliance, resolve existing compliance gaps, and establish robust, audit-ready payroll processes. The ideal candidate will combine strong payroll expertise with excellent attention to detail, ownership, and the ability to work effectively with external consultants and service providers.

• Own the complete monthly payroll cycle for approximately 150 employees using Zoho Payroll or a similar payroll platform.
• Process new joiners, salary changes, arrears, deductions, adjustments, and full and final settlements accurately and on time.
• Manage end-to-end EPF and EPFO compliance, including portal activities, filings, payments, and supporting documentation.
• Manage Professional Tax, ESI, and TDS on salaries, ensuring timely payments, filings, and evidence.
• Identify, investigate, and clear existing statutory compliance backlogs.
• Maintain audit-ready payroll registers, challans, reconciliations, employee records, and statutory documentation.
• Prepare and manage Form 16 and Form 24Q requirements.
• Manage employee investment declarations, tax proofs, and related payroll documentation.
• Perform monthly reconciliation of payroll figures with the general ledger and books of accounts.
• Ensure payroll-related balances, deductions, statutory liabilities, and payments are accurately reconciled.
• Coordinate with the payroll calculation vendor and ensure timely and accurate payroll processing.
• Manage relationships with the CA firm, EPF consultant, and other payroll service providers.
• Monitor statutory deadlines and ensure all payroll compliance obligations are completed within prescribed timelines.
• Support internal and external audits by providing accurate payroll records, reconciliations, filings, and supporting evidence.
• Identify payroll and compliance risks and implement corrective actions to strengthen controls.
• Maintain accurate employee-level statutory records and ensure payroll documentation is complete and accessible.
• Partner with HR and Finance teams to resolve payroll discrepancies and improve payroll processes.
• Continuously improve payroll controls, documentation, reconciliation processes, and compliance governance.

• 4–7 years of hands-on experience managing India payroll end to end, with at least 2 years as the primary payroll owner.
• Strong practical knowledge of Indian payroll processing and statutory compliance.
• Hands-on experience with the EPFO portal, Professional Tax payment portals, TDS challans, and Form 24Q.
• Strong understanding of EPF, ESI, Professional Tax, TDS, Form 16, investment declarations, and payroll taxation.
• Experience using payroll platforms such as Zoho Payroll, Keka, Darwinbox, greytHR, or RazorpayX Payroll.
• Proven experience cleaning up a statutory compliance backlog or managing payroll through a statutory/financial audit.
• Strong experience with payroll-to-ledger reconciliation and payroll accounting controls.
• Excellent attention to detail with a strong focus on accuracy, compliance, and documentation.
• Strong understanding of payroll audit requirements and evidence management.
• Experience managing external payroll vendors, consultants, CA firms, and statutory advisors.
• Strong analytical and problem-solving skills with the ability to investigate discrepancies and resolve issues independently.
• Excellent organisational and time-management skills, particularly when managing statutory deadlines.
• Strong communication and stakeholder-management skills across HR, Finance, employees, vendors, and consultants.
• High level of ownership, integrity, confidentiality, and accountability when handling sensitive payroll information.
• Comfortable working in-office in Bengaluru and taking full ownership of payroll and compliance operations.