Payroll Specialist

CSM Companies, Inc., located in Madison, WI, is seeking a talented individual to take on the Payroll Specialist position! This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. Responsibilities include managing and processing the accurate bi-weekly and monthly payrolls for all employees. CSM values their employees and strives to offer opportunities for professional growth.

Summary:

The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.

Responsibilities:    

• Manage and process bi-weekly payrolls for hourly, salaried and commissioned employees.
• Review and validate timecards, overtime, commission and pay differentials.
• Process off-cycle payrolls, bonuses, commissions, and final pay.
• Ensure payroll deadlines and cutoff schedules are met.
• Ensure proper audit systems are in place to account for accurate pay and benefit changes.

Duties:

• Process payroll changes including, but not limited to, new hires, terminations, internal transfers, garnishments, manual checks, leave request, various payroll deductions, etc.
• Process garnishments, tax levies, and child support orders
• Ensure compliance with and follow controls to achieve an error free payroll and detect any discrepancies before they appear on an employee’s check or impact payroll
• Generate a variety of routine reports relating to payroll, time, paid leave, etc.
• Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliation
• Evaluate process and reporting improvements as needed
• Problem solve and respond to employee’s payroll questions
• Assist with W-2 questions and corrections
• Prepare payroll, headcount, overtime, and turnover reports
• Partner with Operations on timekeeping accuracy
• Escalate payroll issues and risks to leadership
• Maintain confidentiality and professionalism at all times
• Other duties as required

Education, Skills, Experience:

• Associate’s degree in Business or related field; Bachelor’s degree is preferred
• Five years of applicable experience managing the payroll process, multi-state experience is preferred
• Experience processing payroll for 500+ employees preferred
• Strong knowledge of wage & hour laws
• Experience with complex pay cycles and variable compensation
• Proficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.)
• High attention to detail and confidentiality
• Excellent proficiency in MS office (Solid Excel skills is a must)
• Ability to organize and prioritize tasks to meet strict deadlines
• Must have strong verbal, written and interpersonal communication skills
• Ability to manage multiple tasks while paying close attention to detail
• Strong personal integrity, confidentiality, and discretion

Work Environment, Physical Demands:

• Ability to sit, stand, bend, kneel, stoop and lift/move up to 50lbs. on a regular basis 
• Ability to work in an environment to include 8–12-hour days, and flexibility to extend working hours when necessary

CSM Job Standards Accountabilities:
Customer Focus: Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.
Communication - Visual and Verbal: Listening, speaking, and signaling so others can understand.  Communicate in spoken English well enough to be understood by others.  
Teamwork: Working cooperatively in a professional demeanor to complete work assignments.
Health, Safety, and Security:  Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site.  Follow appropriate security procedures.
Scheduling and Coordinating:  Making arrangements that fulfill all requirements as efficiently and economically as possible.
Problem Solving/Decision-making: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
Adaptability and Lifelong Learning: Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.