The Role
Support a payroll vendor transition in Poland including data migration, go‑live and hypercare. Validate payroll inputs, perform reconciliations, resolve discrepancies, produce reports, maintain audit‑ready documentation, support audits, handle complex employee queries, and drive process improvements.
Summary Generated by Built In
For an international technology organization delivering large-scale digital and operational transformation programs, we are looking for an experienced Payroll Specialist to support a payroll transformation initiative in Poland.
As a Payroll Specialist, you will play a key role in the transition to a new payroll vendor and processes, ensuring smooth migration, accurate payroll delivery, and strong collaboration with internal stakeholders and external partners. You will be involved in critical project phases including go-live and hypercare, while also contributing to process improvements and operational excellence.
Key Responsibilities:
- Support payroll transformation activities, including data migration, go-live, and hypercare phases.
- Collaborate closely with the external payroll vendor to ensure accurate and timely payroll processing.
- Validate payroll inputs and perform payroll reconciliations in line with defined controls and checklists.
- Investigate and resolve payroll discrepancies in cooperation with internal teams and the vendor.
- Prepare, analyze, and review standard and ad-hoc payroll reports.
- Maintain payroll documentation and ensure audit-ready records in compliance with policies and regulations.
- Support internal and external audits by providing required payroll data and documentation.
- Handle complex payroll-related queries from employees and stakeholders.
- Drive continuous improvements in payroll processes, controls, and service delivery.
Requirements
- Proven experience as a Payroll Specialist, preferably with exposure to payroll transformations, vendor transitions, or system implementations.
- Strong knowledge of Polish payroll regulations and processes.
- High level of accuracy and strong analytical skills.
- Fluent English (written and spoken); Polish is a plus.
- Availability to work on a B2B contract and be based in Poland.
- Ability to work in a hybrid model (1–2 days per week on-site in Wrocław preferred); remote possible for highly experienced candidates.
Soft Skills:
- Strong problem-solving mindset and attention to detail
- Ability to work independently in a fast-paced, project environment
- Excellent communication and stakeholder management skills
- Proactive and structured approach to tasks
- Adaptability to change and transformation environments
Skills Required
- Proven experience as a Payroll Specialist
- Experience with payroll transformations, vendor transitions, or system implementations
- Strong knowledge of Polish payroll regulations and processes
- High level of accuracy and strong analytical skills
- Fluent English (written and spoken)
- Polish language skills
- Availability to work on a B2B contract and be based in Poland
- Ability to work in a hybrid model (1-2 days per week on-site in Wrocław preferred); remote possible for highly experienced candidates
- Strong problem-solving mindset and attention to detail
- Ability to work independently in a fast-paced, project environment
- Excellent communication and stakeholder management skills
- Proactive and structured approach to tasks; adaptability to change
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The Company
What We Do
Look4IT is a recruitment agency specializing in providing top-quality recruitment and outsourcing services within the IT sector, focusing on staffing solutions for permanent and contract positions.
