Payroll Operations Specialist

Job Description
About Us
HiBob helps modern, mid-size businesses transform the way they manage people, giving HR and managers all they need to connect, engage, develop, and retain top talent. Since 2015, we've achieved consecutive triple-digit year-over-year growth, all backed by our amazing team of Bobbers from across the globe, making us the choice HRIS of over 3500 midsize and multinational companies.
Our HR platform is intuitive, data-driven, and built for the way people work today: globally, remotely, and collaboratively.
Come and be you with us
Being a Bobber is all about being you. We want you to bring all parts of yourself to work, giving you the freedom and confidence to be the best you and do your best work. If that's bubbly, shy, precise, funny, bold, kind, honest, brilliant, or anything in between, we're waiting with open arms. Come join us.
Our team is growing as our customer base is expanding fast. We are looking to hire an enthusiastic Specialist in US payroll and benefits. You will be providing in-depth guidance and technical support to our customers. You will serve as a vital link between HiBob and our customers, addressing their technical inquiries, resolving issues, identifying unexpected system behavior, addressing bugs, and ensuring their overall satisfaction in using the platform.
**Note: We will only consider candidates who can work EST due to business need **
Job Requirements
We want to hear from you if you have:

• 2+ years of payroll administration experience.
• Experience processing end to end payroll in a bureau or multi customer environment
• Advanced proficiency in Google Sheets and Excel is required, along with experience using payroll systems.
• Detail-oriented, organized, and process-driven.
• Excellent communication and stakeholder management skills.

Job Responsibilities
This role plays a key part in delivering custom, high-touch payroll solutions for customers with complex or non-standard payroll needs. You'll be responsible for executing tailored payroll activities, managing strategic customer payrolls that require deep expertise and attention to detail, and solving unique payroll scenarios that fall outside standard processes.
As a specialist execution role, you'll work closely with payroll partners and customer-facing teams to ensure accuracy, statutory compliance, and an excellent customer experience. Your work will help HiBob scale support for customers with advanced payroll requirements while maintaining precision, trust, and quality.
As our Payroll Operations Specialist, you will:

• Prepare and process payroll inputs across multiple regions.
• Manage data integrity across the payroll system, ensuring accurate and timely delivery.
• Support statutory data preparation and pension processing.
• Collaborate with internal stakeholders to resolve discrepancies and maintain compliance.
• Play a key role in creating efficient, automated payroll workflows.

Base salaries for this role range from $85,000 - $110,000 per year.
As an HR company, HiBob seeks to create a best-in-class employee experience for all Bobbers. We take immense pride in the diversity of our team and in creating an environment that is fair and equitable for all. Ensuring pay equity across race, gender, and all other forms of diversity is pivotal to this mission.
When determining salary ranges for our roles, we look at external market data and the salaries of Bobbers holding the same or similar roles. Our pay bands are wide because great candidates come to us with a broad range of experience and skill sets. When making individual pay rate decisions, we take into account the candidates' depth of experience, their qualifications relative to incumbent employees, and their location-among other factors.
Benefits
Why work with us
At HiBob we are committed to creating an excellent employee experience. Our bobbers, culture, and additional benefits all make bob a great place to work, come join us! We offer a competitive compensation package that includes salary, benefits, and pre-IPO equity. We have a beautiful office located in NYC and remote bobbers coast to coast.

• Stock options at a high-growth unicorn startup
• 100% subsidized medical, dental, and vision coverage for employees
• 401(k) with a 3% company match starting from Day 1
• Hybrid working model for bobbers in the NY metro area
• Work from home allowance to get your home office set up!
• Temporary remote work-from-anywhere in the world for up to 2 months after 6 months of employment
• Annual Headspace subscription and wellness benefits
• Two social impact days per year for volunteering
• Bob balance days - 4 additional days within a calendar year - Enjoy a company-wide long weekend at the beginning of each quarter
• Employee referral program - $2,500 bonus for each successful referral with an additional ambassador bonus
• Fun and frequent social events (in-person and virtual)
• We love birthdays - take the day off and receive a special gift

Location Eligibility: While this is a remote position, [Company Name] is currently authorized to hire in the following states: CA. CO, CT, DC, FL, GA, IL, IN, KS, MA, MD, MN, NC, NH, NJ, NV, NY, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, WA. Candidates must reside in one of these states to be considered for employment.
Join HiBob and be part of a dynamic, people-centric organization where your impact will shape the future of work. Apply now and unleash your potential in a supportive, inclusive environment that celebrates your uniqueness.