The Role
Manage weekly payroll operations, including wage calculations, overtime, deductions, tax filings, reconciliations, and employee inquiries. Ensure compliance with Davis-Bacon, prevailing wage, certified payroll, and federal, state, and local requirements. Coordinate with HR, Accounting, Operations, leadership, and payroll providers while maintaining accurate records, resolving discrepancies, supporting audits, and safeguarding confidential information.
Summary Generated by Built In
Coral Reef Partners is looking for an experienced Payroll Manager to oversee our payroll operations, ensure regulatory compliance, and support our expanding solar construction business.
As a Payroll Manager, you will oversee and manage all aspects of payroll processing, ensuring employees are paid accurately, on time, and in compliance with federal, state, and local regulations.
This is a hands-on position requiring experience with Davis-Bacon, prevailing wage requirements, and certified payroll reporting. You will work closely with Human Resources, Accounting, Operations, and company leadership to maintain accurate payroll records, resolve discrepancies, and ensure compliance across our construction projects.
The ideal candidate is highly organized, detail-oriented, and comfortable independently managing weekly payroll in a fast-paced, project-based environment.
As a Payroll Manager, you will oversee and manage all aspects of payroll processing, ensuring employees are paid accurately, on time, and in compliance with federal, state, and local regulations.
This is a hands-on position requiring experience with Davis-Bacon, prevailing wage requirements, and certified payroll reporting. You will work closely with Human Resources, Accounting, Operations, and company leadership to maintain accurate payroll records, resolve discrepancies, and ensure compliance across our construction projects.
The ideal candidate is highly organized, detail-oriented, and comfortable independently managing weekly payroll in a fast-paced, project-based environment.
Responsibilities
Manage and process weekly payroll, ensuring accurate and timely payments.- Review employee time records, approvals, wage calculations, overtime, travel time, per diem, bonuses, and other earnings.
- Administer federal Davis-Bacon and state prevailing wage payroll requirements for applicable construction projects.
- Review wage determinations, labor classifications, overtime calculations, and fringe benefit requirements.
- Prepare, review, and submit certified payroll reports in accordance with federal, state, and project-specific requirements.
- Maintain accurate payroll records and documentation to support regulatory compliance and audits.
- Review and reconcile payroll reports, identify discrepancies, and process necessary corrections or adjustments.
- Coordinate with Human Resources on new hires, terminations, pay changes, direct deposits, tax withholding, and benefit deductions.
- Administer garnishments, child support orders, tax levies, and other payroll deductions.
- Coordinate with payroll providers on payroll tax filings, payments, and year-end reporting, including W-2 processing.
- Respond to employee payroll questions and resolve pay-related issues in a timely and professional manner.
- Partner with Accounting, HR, and Operations to improve payroll accuracy, processes, and overall efficiency.
- Ensure compliance with applicable wage and hour laws, company policies, and payroll regulations.
- Maintain confidentiality of sensitive employee and company information.
Requirements
- Associate degree in Accounting, Finance, or a related field, or equivalent work experience.
- Minimum 3 years of payroll processing experience, including independently managing payroll operations.
- Required experience with Davis-Bacon, prevailing wage compliance, and certified payroll reporting.
- Strong knowledge of wage determinations, labor classifications, overtime requirements, and fringe benefit calculations.
- Working knowledge of federal, state, and local payroll regulations and wage and hour laws.
- Experience with payroll systems, timekeeping software, and payroll reconciliations.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Strong analytical, organizational, and problem-solving skills.
- Exceptional attention to detail and ability to meet strict payroll deadlines.
- Excellent written and verbal communication skills.
- Ability to work independently, manage multiple priorities, and maintain confidentiality.
Preferred Qualifications
- Previous payroll experience within construction, renewable energy, EPC, utilities, or field service industries.
- Experience processing multi-state payroll.
- Experience with payroll tax reporting, benefit deductions, and general ledger reconciliations.
- Experience supporting payroll compliance audits and certified payroll documentation.
Benefits
- Paid Holidays
- Medical / Dental / Vision coverage
- Health savings account (HSA)
- Company Paid Life Insurance and Accidental & Dismemberment Insurance
- Voluntary Life Insurance
- 401k with a company match
- Paid Time Off
- Employee Assistance Program
- Professional Development Programs
- Employee Referral Programs
- Voluntary Benefits Offered
#INDHP
About
Keystone Clearwater Solutions is a leading provider of water and wastewater management services, offering customized solutions for the oil & gas, municipal, industrial, and construction sectors across the Eastern and Southern U.S. We specialize in water transfer, bypass pumping, temporary pipelines, dewatering, and water recycling, supported by a full fleet of pumps, tanks, generators, and technical support through our FieldForce® division. Our proprietary automation system, WaterForce®, enhances efficiency, safety, and compliance through real-time monitoring and remote controls. We also partner with KCF Technologies to implement 24/7 machine health monitoring, minimizing downtime and optimizing performance. Through our division Coral Reef Partners, we support renewable energy projects and ESG initiatives, while Sentinel Water Solutions delivers innovative PFAS treatment systems to help utilities meet evolving regulations. Keystone is committed to being the partner of choice by delivering safe, high-quality, and environmentally responsible solutions.
Skills Required
- Associate degree in Accounting, Finance, or a related field, or equivalent work experience
- At least 3 years of payroll processing experience, including independently managing payroll operations
- Experience with Davis-Bacon, prevailing wage compliance, and certified payroll reporting
- Knowledge of wage determinations, labor classifications, overtime requirements, and fringe benefit calculations
- Working knowledge of federal, state, and local payroll regulations and wage and hour laws
- Experience with payroll systems, timekeeping software, and payroll reconciliations
- Proficiency in Microsoft Excel and Microsoft Office applications
- Strong analytical, organizational, and problem-solving skills
- Exceptional attention to detail and ability to meet strict payroll deadlines
- Excellent written and verbal communication skills
- Ability to work independently, manage multiple priorities, and maintain confidentiality
- Previous payroll experience in construction, renewable energy, EPC, utilities, or field service industries
- Experience processing multi-state payroll
- Experience with payroll tax reporting, benefit deductions, and general ledger reconciliations
- Experience supporting payroll compliance audits and certified payroll documentation
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The Company
What We Do
Keystone Clearwater Solutions delivers engineered water and wastewater management services for the oil and gas, municipal, construction, and industrial sectors.
