Paralegal

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

• Draft, proofread, and organize legal documents, correspondence, pleadings, contracts, and other related materials. 

• Maintain legal document management system,  ensuring documents are accurate, complete, organized, secure, and accessible. 

• Conduct legal research and summarize findings for attorney review. 

• Manage legal request intake process. 

• Monitor filing deadlines, court dates, matter milestones, and internal follow-up items. 

• Coordinate communications with attorneys, clients, courts, agencies, vendors, and other external parties as directed. 

• Support discovery and assist with the lifecycle of litigation matters. . 

• Protect confidential information and handle sensitive legal and business matters with discretion. 

• Stay informed of relevant changes concerning legal technology and project management  tools. 

• Perform other functions, as assigned. 

POSITION REQUIREMENTS 

Education:  

• An Associate degree, bachelor’s degree, or certificate in paralegal studies, legal studies, business administration, or a related field is required. 

• Paralegal certification from an ABA-approved program is preferred. 

Experience: 

• Minimum of two (2) years of progressively responsible paralegal experience supporting attorneys in a corporate legal department, law firm, or commercial real estate environment. 

• A strong proficiency with project management workflow software is required. 

• Experience with NetDocuments or a comparable document management system is a plus.  

• Demonstrated ability to support attorneys or legal teams with complex matters and competing deadlines. 

Technical Skills: 

• Working knowledge of legal and real estate terminology, legal document formats, filing procedures, and matter management practices. 

• Demonstrated proficiency with AI-enabled productivity tools, including ChatGPT, Cowork, and Microsoft Copilot, with the ability to incorporate AI into legal research, drafting, document review, workflow optimization, and other functions specific to the legal department. 

• Strong knowledge of document drafting, proofreading, formatting, redlining, version control and document management best practices. 

• Advance proficiency with Microsoft Office, including Word, Outlook, Excel, PowerPoint, Teams, and OneNote. 

• Demonstrated experience using Microsoft Teams for collaboration, meeting management, file sharing, project coordination, and maintaining matter-specific workspaces. 

• Experience using OneNote to organize legal matters, meeting notes, contract reviews, due diligence materials, litigation files, project trackers, and departmental knowledge resources. 

• Ability to quickly learn and effectively utilize new legal technology, document management, AI, and workflow automation tools to improve efficiency and service delivery within the Legal Department. 

Personal Skills: 

• High attention to detail. 

• Strong written and verbal communication skills. 

• Excellent organization, prioritization, and time-management abilities. 

• Sound judgment, discretion, and professionalism when handling confidential information. 

• Ability to manage competing priorities and adapt to changing deadlines. 

• Problem-solving mindset with strong analytical and critical-thinking skills. 

• Collaborative approach when working with attorneys, colleagues, clients, and external partners. 

Physical Skills: 

• Ability to travel according to business needs. 

WORK SHIFT:

LOCATION:

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com. 

All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm.