The Manager, Events supports the JLL Events hub and overall JLL Capital Markets (CM) business strategy aligned to meetings & events. The candidate will possess the ability to complete a high volume of tasks with minimal guidance or supervision. React with appropriate level of urgency to projects or tasks that require quick response or turnaround. Key to the position is the ability to be organized, prioritized, and meet deadlines.

Key Responsibilities:

Event management:

• Ability to independently manage simple to complex event logistics, budget management and communications of internal and external (client-facing) meetings and events, including tradeshows.
• Ability to oversee all arrangements for company participation in tradeshows and conferences both externally and internally. This includes coordination with exhibition management vendors to ensure booth design, schedule and logistics are executed onsite.
• Ability to prioritize and self-manage multiple events in planning concurrently

• Coordinate team activities (staff meetings, all-hands meetings, and social events)
• RFPs and vendor management
• National event calendar(s) management
• T&E Reporting
• Post-event analysis and return on investment analysis

Assist Strategic Event Management Program (SEMP) administrator with:

• Cvent data dashboard & input requirements
• Other event related technology tools (Workfront, SmartSheets)
• Event survey tool

Provide administrative support to the Events Hub Lead:

• Invitation list management (RSVP tracking)
• Assist with invitation list creation for larger industry conferences receptions
• Event collateral draft, editing & print management (name badges, etc.)
• Venue & vendor invoice management and payment processing
• Event shipment management
• Event supply inventory management
• Assist with registration for JLL events in conjunction with industry conferences
• Assist with expenses as needed
• National event mailbox management
• Sponsorship sales support
• Assist with meeting preparations such as organizing/printing handouts, presentations, etc.
• Perform additional job duties, as requested.
• Project Code tracking per event
• Help execute events as part of a team

Qualifications

• 3-5 years of administrative support experience in a corporate environment
• 5+ years in executing the full lifecycle of corporate meeting & event planning
• 2-3 years of tradeshow management
• Professional demeanor and appearance, treating others with respect and consideration
• Ability to work independently and take direction
• Strong prioritization and time management skills
• Desire to learn new technology platforms (Cvent, SmartSheets, Workfront)
• Proficient skills in SharePoint, Microsoft Office Suite (Excel, Word, PowerPoint, Visio, and Outlook), and other event tools (Social Tables, Cvent)

Critical Skills

• Detail oriented
• Excellent organizational skills
• Ability to work as a team player, but also independently
• Must have excellent verbal and written communications skills
• Ability to deliver superior results in a fast-paced environment
• Highly collaborative with strong interpersonal skills and track record of excellent internal and external customer service.
• Track record of initiative, integrity, and good judgement

Education

• BA or BS degree or equivalent experience
• CMP designation preferred

Physical Requirements:

• Must be able to lift boxes and items around 25 pounds
• Ability to be on your feet for an extended period, when onsite for events

Travel

• Intermediate travel, up to 25%+
• Travel to offsite locations, hotels, etc. - may include nights, weekends, etc., could conflict with holidays

#LI-HB

Required Skills:
Business Strategies
Optional Skills:

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