Business Operations Coordinator at Unum (Portland, ME)

| Portland, ME
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Job Posting End Date: September 15

Unum is a company of people serving people. As one of the world's leading employee benefits providers and a Fortune 500 company, Unum's financial protection benefits help protect more than 36 million working people and their families from the financial impact of illness or injury.

Unum's two distinct, but similarly focused US businesses - Unum US and Colonial Life - are each a market leader in making disability, life, accident, critical illness, dental, and vision insurance accessible in the workplace.

Headquartered in Chattanooga, Tennessee, Unum also has significant US operations in Portland, Maine and Baton Rouge, Louisiana - and over 35 field offices nationwide. Colonial Life is headquartered in Columbia, South Carolina with over 40 field offices nationwide.

General Summary:
This position is accountable for providing administrative support (including travel, scheduling, expense reporting, etc.) and project work in support of projects and initiatives. The incumbent will support a Vice President, and possibly other management-level employees in the organization, to ensure project documentation is accurate, up-to-date and aligned with corporate standards. Additional duties include action item follow-up, setting-up meetings, documenting meeting minutes, preparing pre-work for meetings, etc.

Principal Duties and Responsibilities
  • Under direct supervision, assists in coordination of projects including preparing and maintaining project plans, project schedules, and staffing requirements. Tracks progress and identifies/resolves obstacles.
  • Performs some administrative tasks such as answering/screening calls, arranging meetings, developing agendas, preparing progress reports, and ordering and maintaining supplies.
  • Create, organize, and maintain project SharePoint sites and file structure for new and existing projects.
  • Accountable for project reporting to ensure all information is collected and organized in a consistent manner while providing an accurate and up-to-date view of the project status.
  • Accountable for following up on action items, documenting meeting minutes, etc.
  • Organizes tasks efficiently to meet deliverables on time; notifies management when schedules cannot be met; recommends and implements alternatives/options to minimize delay.
  • Maintains the budget and conducts variance and trend analysis as needed.
  • Establish cooperative, productive working relationships with functional business areas resources in order to resolve issues and keep the project moving.
  • Conducts information searches, compiles data, and monitors and reports results as needed.
  • Prepares budgets, including researches and estimating expenses, develops format for tracking expenses, analyses and researches discrepancies
  • Assist with all day/multi-day meetings for leaders within or visiting company sites. Can assist with development and coordination of pre-work, scheduling meetings, developing agendas, capturing and sharing information from the meetings.
  • Co-ordination of organizational change communications and creation of new org charts.
  • Assist with the coordination of projects including project plans, schedules, and action steps.
  • Assist with the creation and maintenance of SharePoint site.
  • Able to provide creation/maintenance of any type of reporting similar to what a block analyst completes
  • May perform other duties as assigned, including special projects.


Job Specifications
  • Bachelor's degree or 1 to 3 years related work experience required.
  • Good negotiation skills
  • Strong written and oral communication skills
  • Strong analytical and problem-solving skills
  • Strong knowledge and experience with various Microsoft Office tools such as Access, Excel, Microsoft Word, Microsoft Projects, Power Point, and Visio.
  • Strong planning, organizing and time management skills
  • Ability to multi-task goals and priorities
  • Ability to deal with multiple, concurrent, and rapidly changing demands
  • Ability to interact, partner, and influence internal and external customers, as well as various levels of management


Our company is built on helping individuals and families, and this starts with our employees. We want employees to maintain a positive balance, which is why we provide access to the benefits and resources they need to invest in themselves. From our onsite fitness facilities and generous paid time off to employee professional development programs, we are committed to helping employees live and work their best - both inside and outside the office.

Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status.

Company:
Unum
More Information on Unum
Unum operates in the Insurance industry. The company is located in Chattanooga, TN, Portland, ME, Baton Rouge, LA and Glendale, CA. Unum was founded in 2022. It has 9536 total employees. It offers perks and benefits such as Flexible Spending Account (FSA), Disability Insurance, Dental Benefits, Vision Benefits, Health Insurance Benefits and Life Insurance. To see all 22 open jobs at Unum, click here.
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