The Role
Manage contracts and document archives, enforce contract terms, support accounting and audits, run counterparty workflows and asset inventory, handle correspondence and logistics, optimize administrative processes and systems, and coordinate events and cross-unit operations.
Summary Generated by Built In
We are looking for Operations Specialist for Spark Programs.
Key Responsibilities
Document management & contracts
- Maintain and monitor contracts with counterparties, coordinating directly with the project coordinators running Foundation initiatives.
- Build and run the internal archive (electronic and physical); maintain the register of contracts and other Foundation records.
- Enforce contract terms — deadlines, amounts, reporting, and acts. Verify that reporting, acts, and the full document set are present (wet-signed originals for both local and international contracts).
Accounting & audit support
- Collect signed source documents and hand them to accounting.
- Support reporting cycles and external audits on request.
- Run fixed-asset inventory.
- Prepare the complete document package required for counterparty payments.
Counterparty operations
- Run the end-to-end counterparty workflow, including contract execution.
- Handle inbound and outbound correspondence, documents, and equipment: receipt, registration, routing to the addressee, recording, storage, and dispatch.
Process & systems
- Manage administrative processes (office-supply requests and similar), data governance, and optimization of existing processes; set up and structure workflows methodically.
- Support event organization and coordinate participants.
- Work alongside project coordinators, consultants, and legal and financial specialists.
- Build out the inVision U structure and systematize all key processes — establish effective cross-unit coordination, optimize operational and academic processes, and implement a durable management system.
- Other duties as assigned by management.
Skills, Knowledge and Expertise
- Higher education.
- 1–3 years of experience in document/contract administration and business operation processes.
- Languages: Kazakh B2, English B2.
- Accountability, adaptability, attention to detail.
Why join us
- Help us challenge injustice by creating fair choices for millions of people across 1100+ cities in 48 countries.
- Develop your professional skills with access to mentoring, career consulting, and learning programs.
- Collaborate with teams around the world and gain international experience through our Global Talent Exchange Program.
- Engage in company-wide challenges, awards, sports activities, employee-led social impact and volunteering projects.
- Work alongside people who take initiative, speak openly, and challenge themselves to grow.
- Improve your language skills through co-financed courses and internal speaking clubs.
Final benefits may vary depending on the location.
About
inDrive is a global tech company on a mission to challenge injustice. We started in 2012 in the coldest city on Earth, when a group of friends created a way for people to agree on fair ride prices. That idea grew into one of the world’s top ride-hailing apps, now with 360M installs across 48 countries.Today, we offer more than rides: from freight and delivery to intercity travel and financial services, all designed to put people first. Our goal is to positively impact 1 billion lives by 2030. Through inVision, our non-profit arm, we support education, entrepreneurship, and equality in underserved communities.Ready to ignite your inner drive?
Skills Required
- Higher education
- 1-3 years of experience in document/contract administration and business operation processes
- Kazakh language proficiency B2
- English language proficiency B2
- Accountability, adaptability, attention to detail
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The Company
What We Do
inDrive is a global IT and transportation platform inDrive is one of the world’s fastest growing online ride-hailing services. Its services are available in over 749 cities in 46 countries throughout the world. The Company’s app has been downloaded over 150 million times. inDrive offers other services, including intercity transportation, freight and cargo services, as well as delivery services in different markets of operations. inDrive is based in Mountain View, California, and operates regional hubs in the Americas, Asia, the Middle East, Africa and the countries of the CIS, and employs over 2,000 people. In early 2021, inDrive achieved unicorn status after closing a $140m investment round with Insight Partners, General Catalyst, and Bond Capital, which valued the company at $1.23 billion.
