RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people. RX empowers businesses to thrive by leveraging data-driven insights and digital solutions. RX is part of RELX, a global provider of information-based analytics and decision tools for professional and business customers. For more information, visit www.rxglobal.com.
RX Global aims to create unforgettable experiences for attendees and exhibitors through organizing events. Innovation, creativity, and collaboration drive the company to offer exceptional services to clients.
We are looking for an Operation Specialist who will be a Fully proficient Floor Management professional working independently on floor planning, exhibitor placement, venue layouts, event-floor coordination and operational planning activities. Operations Specialist in the Events and Trade Show Sector for Maternity Leave Replacement
Do you have experience in the sector? Are you proficient in English and interested in working in an international, dynamic environment? Apply now!
Multinational leader in the events and trade show sector is seeking:
• Operations Specialist in the Trade Show Sector
The candidate we are looking for possesses strong organizational skills, has already gained experience in similar roles, and will be integrated into an international and dynamic team. The role involves participating in the management and coordination of event operations, ensuring their proper execution according to management objectives.
Main Responsibilities and Duties
- Manage or participate in managing and coordinating the operations for the shows within the portfolio.
- Prepare the "Participation Dossier", verify, together with the legal firm, the aspects related to the Regulations and GDPR (Privacy) and ensure their correct implementation in the event documentation; prepare the Useful Information for Exhibitors.
- Draft (using AutoCAD LT) and validate the event layout or the assigned Halls in coordination with the sales targets set by management, considering commercial needs.
- Manage the suppliers responsible for the realization of setups and/or various supplies.
- Oversee and control exhibitors' stand projects and obtain the necessary authorizations from the location.
- Guarantee effective communication between exhibitors and the sales and marketing teams to resolve or anticipate issues related to the realization of various areas.
- Coordinate the activities of the team involved in organizing and executing the show by providing continuous support; proactively facilitate coordination meetings to keep track of project progress.
- In collaboration with a consulting firm, coordinate activities related to maintaining the ISO 20121:2024 certification (sustainable event management); define objectives, update documentation, and participate in audits with the auditing company.
Required Qualifications
- University degree or specialization school.
- At least 2-3 years of experience in a similar role within the sector.
- Good knowledge of the English language and of MS Office (particularly Excel).
- Basic knowledge of AutoCAD LT is appreciated.
- Excellent written and oral communication skills.
- Strong analytical and problem-solving abilities.
- Ability to resolve conflicts diplomatically.
- Ability to work both independently and as part of a team.
Working Hours:
Full-time (8 hours per day)
Work Location:
Milan - Via Marostica, 1 (availability for travel within Italy or abroad)
RX are fully committed to a fair and equitable work environment for our people and in all the countries and territories in which we operate, we comply with local employment and equality laws
Primary Location Base Pay Range: Italy - Milan (Via Marostica) €32 600 - €54 300. This role is covered by a collective labor agreement in Italy.We know your well-being and happiness are key to a long and successful career. We are delighted to offer country specific benefits. Click here to access benefits specific to your location.
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We are an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.
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Skills Required
- Full proficiency in planning, organizing, prioritizing, and overseeing activities
- Intermediate event management experience, including creating and organizing meetings or shows
- Intermediate project cost and budget management skills
- Proficiency with calendar and scheduling tools
- Project schedule management skills
- Ability to lead project meetings and ceremonies
- Flexibility to change plans at short notice
- Strong verbal communication skills
- Project management techniques for managing small projects within cost, time, and quality parameters
- Work scheduling and resource allocation skills
- Intermediate project resource planning and control skills
- Intermediate costing and budgeting skills
- Intermediate budget monitoring and control skills
- Intermediate cost account control and operational or project cost reporting skills
RELX Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about RELX and has not been reviewed or approved by RELX.
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Retirement Support — Retirement support is positioned as a meaningful part of total rewards through a 401(k) plan with matching contributions, alongside other financial protections such as life and disability coverage. Tuition reimbursement and share purchase access further broaden the financial value of the package beyond base salary.
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Leave & Time Off Breadth — Leave and time off breadth appears strong, with generous vacation allowances, mental health days, and options like sabbaticals and tiered PTO by tenure. Parental and caregiving leaves are described in detail, reinforcing time-away benefits as a standout component of the overall package.
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Wellbeing & Lifestyle Benefits — Wellbeing and lifestyle benefits are supported by offerings such as mental health support (e.g., app access), EAP resources, gym-related perks, and wellness incentives. Flexible working hours and related work-life supports add to the perceived day-to-day value of benefits.
RELX Insights
What We Do
RELX is a global provider of information-based analytics for professional and business customers across industries. We help scientists make new discoveries, doctors and nurses improve the lives of patients and lawyers win cases. We prevent online fraud and money laundering, and help insurance companies evaluate and predict risk. Our events enable customers to learn about markets, source products and complete transactions. In short, we enable our customers to make better decisions, get better results and be more productive. We do this by leveraging a deep understanding of our customers to create innovative solutions which combine content and data with analytics and technology in global platforms. RELX serves customers in more than 180 countries and has offices in about 40 countries. It employs approximately 30,000 people of whom almost half are in North America. We operate in four major market segments: Scientific, Technical & Medical; Risk & Business Analytics; Legal; and Exhibitions.
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