Onboarding Coordinator

About xAI

xAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.

Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. Engineers are encouraged to work across multiple areas of the company, and as a result, all engineers and researchers share the title "Member of Technical Staff."

We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important.

All engineers and researchers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

xAI does not have recruiters. Every application is reviewed directly by a technical member of the team.

About the Role

As an Onboarding Coordinator at xAI, you will be given the opportunity to partner with some of the most talented professionals in the world: executing exceptional customer service skills to introduce new-hires to xAI, retain talent, and ensure the xAI mission is a constant reality for all employees. The xAI People Team serves as trusted professionals providing guidance and feedback to our client groups, driving efficiencies and best practices in a highly dynamic and fast-paced organization. 

The ideal candidate has experience working in a fast paced startup-like environment wearing multiple hats. Availability, flexibility, and adaptability are the keys to success for this role. 

This is an in-person role based in San Francisco, CA or Palo Alto, CA that requires up to 20% travel. 

Responsibilities

• Prepare and send welcome packets to new hires.
• Coordinate background checks, I-9 verifications, and other pre-employment requirements.
• Develop and maintain an efficient onboarding checklist to ensure all new hires receive consistent and thorough orientation.
• Schedule and conduct new hire orientations, providing an overview of company culture, policies, benefits, and resources.
• Ensure all onboarding documentation is completed accurately and securely stored in compliance with legal and company standards.
• Track and report the progress of new hires through the onboarding process.
• Utilize Rippling (HRIS) to manage onboarding logistics and data entry.
• Troubleshoot issues related to onboarding processes.
• Work closely with various departments to ensure all necessary preparations are made for new employees.
• Serve as the main point of contact for new hires, addressing queries and concerns promptly.
• Collect feedback from new hires about their onboarding experience and implement improvements to enhance future processes.
• Continuously update onboarding materials and processes to reflect changes in company policies, technology, or organizational structure.

Basic Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2+ years of experience in Human Resources or a related administrative function.

Preferred Skills & Experience

• Excellent organizational, project management, and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency with Rippling, E-Verify, Greenhouse and Microsoft Office Suite.
• Strong Excel skills. 
• Attention to detail with a high degree of accuracy.
• Ability to maintain confidentiality.
• PHR or SPHR certification is a plus.

Additional Requirements

• Available to occasionally work evenings and weekends, as the schedule varies depending on site operational needs; flexibility is required

Compensation & Benefits 

• Pay Range: $29 - $38.50 per hour

Your actual level and base pay will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.
Base pay is just one part of your total rewards package at xAI. You may also be eligible for long-term incentives, in the form of company stock, stock options, or long-term cash awards, as well as potential discretionary bonuses. You will also receive access to comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short & long-term disability insurance, life insurance, and various other discounts and perks. You may be eligible to participate in the “flexible time off” policy & will be eligible for 10 or more paid holidays per year.