We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.
This role will be managing the office and not direct reports.
Full time role
Compensation: $25.00 /hour; direct experience highly considered.
Address: 9610 Waples St. San Diego, CA 92121
Preferred Qualifications- Greet all walk ins
- Responsible for ensuring front desk is staffed M-F 8:00 – 4:30
- Process incoming and outgoing mail daily
- Process checks/keep check log
- Check stock/keep inventory for kitchen supplies
- Check stock/keep inventory for office supplies
- Order office and kitchen supplies as needed
- Organization of mail/supply room
- Organization of kitchen/lounge
- Maintain inventory of storage boxes
- Processing and tracking of ARC applications
- Processing and tracking of key/fob/parking pass distribution
- Scan violation responses to shared mailbox
- Scan insurance mail to shared mailbox
- Maintain meeting room calendars
- Maintain company calendar
- Maintain board meeting calendar
- Daily WorkVivo posting for out of office/announcements
- Handle TownSq requests for assigned clients
- New homeowner welcome packets
- Return mail processing per WDO policy
- Produce slide deck for monthly staff meeting
- Branch event planning (Vendor Fair, Appreciation events, etc.)
- Branch point of contact for annual Associa Cares golf tournament
- Special projects, as assigned by executive team
- Branch social media postings
- Schedule front desk coverage monthly calendar
- Work with VP to schedule vendor meet & greets
- Other tasks as needed
Skills Required
- Greet walk-ins and front desk coverage during business hours (M-F 8:00 AM - 4:30 PM)
- Process incoming and outgoing mail daily
- Process checks and maintain check log
- Maintain and order office and kitchen supplies; track inventory
- Maintain meeting room, company, and board meeting calendars
- Post daily announcements in WorkVivo
- Handle TownSq requests for assigned clients
- Process and track ARC applications
- Process and track key/fob/parking pass distribution
- Scan violation and insurance mail to shared mailbox
- Produce slide deck for monthly staff meeting
- Plan branch events and serve as branch POC for annual Associa Cares golf tournament
- Prepare new homeowner welcome packets and manage return mail per policy
- Manage branch social media postings and schedule front desk coverage calendar
- Support special projects as assigned by executive team and coordinate vendor meet & greets with VP
What We Do
With more than 200 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 10,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.
