Jobs at Associa 

Provide clerical and administrative support to Community Managers: prepare board meeting packages, manage homeowner communications and records in C3, assist with ARB applications, inspections, access management, mail/print tasks, and support collections and vendor requests. Serve as liaison to homeowners, vendors, board members, and internal teams.

Onsite assistant HOA manager supporting daily operations, amenities, resident services, vendor procurement, and Board administrative duties. Handles front-desk interactions, phone/email response, facility access, inspections, reservations, communications, and special projects to ensure excellent resident experiences.

Provide administrative support to property management: handle communications, maintain records, prepare reports, manage calendars and meetings, and build positive relationships with residents, vendors, and staff to ensure smooth daily operations.

Manage daily onsite community operations for an HOA: greet residents, handle communications, enforce rules, coordinate vendors/contractors, oversee maintenance, schedule board meetings, review finances, issue FOB access, approve invoices, and support building systems.

Manage a portfolio of homeowner associations: liaise with boards/homeowners, attend meetings and inspections, prepare statutory mailings and financial packages, review monthly financials, and recommend capital expenditures to maintain community operations and appearance.

Provide on-site supervision and administration of homeowner associations, serve as liaison to boards and homeowners, manage finances, vendor contracts, inspections, AP process, staff oversight, prepare board packages, maintain C3 database, and support capital planning and collections.

Greet and direct visitors and incoming calls; manage conference room calendars; screen and distribute email and voicemail messages; assist with administrative projects and mail handling; maintain a neat lobby; perform other assigned office duties. Requires strong customer service, multitasking, and communication skills and proficiency with Microsoft Office and common office equipment.

Manage and support community managers to maximize client retention and operational efficiency. Develop regional strategies, deliver training, review staff work, attend board and marketing meetings, resolve homeowner and board complaints, and oversee account transitions while ensuring high customer service.

Provides general office and customer service support for community associations: handles calls and correspondence, prepares board packages, processes mail, invoices and payable vouchers, updates homeowner/association records in C3, assists managers and concierge duties, files and retrieves documents, maintains supplies, and performs general printing/scanning/faxing tasks as assigned.

Greet residents, vendors, and guests; control building access and security cameras; handle package deliveries and communications between residents, maintenance, and management. Maintain a professional front desk, follow safety procedures, and assist during emergencies.

Serve as primary liaison to association boards and homeowners; travel to client sites for meetings, inspections, and events; prepare and distribute annual disclosures and financial packages; review monthly financial reports and provide management summaries; recommend capital expenditures; coordinate vendors and perform other assigned duties.

Prepare, organize, and track escrow files to support closings. Review contracts and title documents, gather/verifiy information, communicate with clients and lenders, prepare updates and checklists, follow up on outstanding items, and maintain accurate records to meet deadlines and company procedures.

Provide overall supervision and administration of homeowners associations: liaise with boards, homeowners and vendors; prepare board packages and financial reports; oversee budgets, collections, capital expenditures, records, ARB/inspections; attend meetings and community events; ensure use of management tools and compliance with management agreements.

Supervise and administer a homeowners association per management agreement: liaise with board/homeowners, manage vendors and staff, prepare board packages and financial summaries, oversee maintenance, collections, AP processes, and maintain community databases.

Greet residents, vendors, and guests; control access and monitor security cameras and exterior doors; handle package deliveries; coordinate with maintenance and management; maintain front desk areas; answer phones; follow safety/security procedures and handle emergencies; perform other duties as assigned.

Provide accounts payable support in a centralized accounting environment: verify documentation, resolve discrepancies with requestors, meet SLAs, maintain partner relationships, perform basic accounting calculations, and assist with other department tasks as assigned.

Lead integrated marketing programs for rental property management clients, partnering with sales and branch leaders to drive lead generation, retention, and campaign execution across email, events, advertising, collateral, and vendor-managed deliverables.

Oversee branch community management operations, build relationships with boards and vendors, support strategic planning and fiscal operations, train and manage community managers and support staff, and ensure efficient client service.

Serve as primary liaison to association boards and homeowners, travel to communities for meetings, inspections, and events; prepare annual disclosure and financial packages; review monthly financials and recommend capital expenditures; coordinate with vendors and internal departments; provide customer service and conflict resolution; manage multiple projects and deadlines.

Lead month-end close and prepare financial statements for multiple complex nonprofit entities. Perform full accrual accounting, reconciliations, amortization/depreciation schedules, budget support, year-end close, and collaborate with AR/AP, tax, banking, and association stakeholders to resolve issues.