Jobs at Associa 

Provide administrative support to property management: handle communications, maintain records, prepare reports, manage calendars and meetings, and build positive relationships with residents, vendors, and staff to ensure smooth daily operations.

Manage and support community managers to maximize client retention and operational efficiency. Develop regional strategies, deliver training, review staff work, attend board and marketing meetings, resolve homeowner and board complaints, and oversee account transitions while ensuring high customer service.

Manage daily onsite community operations for an HOA: greet residents, handle communications, enforce rules, coordinate vendors/contractors, oversee maintenance, schedule board meetings, review finances, issue FOB access, approve invoices, and support building systems.

Manage a portfolio of homeowner associations: liaise with boards/homeowners, attend meetings and inspections, prepare statutory mailings and financial packages, review monthly financials, and recommend capital expenditures to maintain community operations and appearance.

Provide on-site supervision and administration of homeowner associations, serve as liaison to boards and homeowners, manage finances, vendor contracts, inspections, AP process, staff oversight, prepare board packages, maintain C3 database, and support capital planning and collections.

Onsite assistant HOA manager supporting daily operations, amenities, resident services, vendor procurement, and Board administrative duties. Handles front-desk interactions, phone/email response, facility access, inspections, reservations, communications, and special projects to ensure excellent resident experiences.

Provide clerical and administrative support to Community Managers: prepare board meeting packages, manage homeowner communications and records in C3, assist with ARB applications, inspections, access management, mail/print tasks, and support collections and vendor requests. Serve as liaison to homeowners, vendors, board members, and internal teams.

Greet and direct visitors and incoming calls; manage conference room calendars; screen and distribute email and voicemail messages; assist with administrative projects and mail handling; maintain a neat lobby; perform other assigned office duties. Requires strong customer service, multitasking, and communication skills and proficiency with Microsoft Office and common office equipment.

Greet residents, vendors, and guests; control access and monitor security cameras and exterior doors; handle package deliveries; coordinate with maintenance and management; maintain front desk areas; answer phones; follow safety/security procedures and handle emergencies; perform other duties as assigned.

Onsite Community Manager overseeing day-to-day operations, maintenance, vendor management, enforcement of rules, budgeting, financial reporting, board coordination, communications, and capital projects for a homeowners association.

Manage portfolios of condominium and homeowner associations in Fairfield County. Serve as primary board contact, attend meetings, prepare budgets, oversee vendors and contractors, conduct site visits, delegate to office staff, ensure legal and contractual compliance, and maintain CMCA licensing.

Lead month-end close and prepare financial statements for multiple complex nonprofit entities. Perform full accrual accounting, reconciliations, amortization/depreciation schedules, budget support, year-end close, and collaborate with AR/AP, tax, banking, and association stakeholders to resolve issues.

Manage daily operations for a portfolio of HOA and condominium communities: vendor coordination, financials and budgets, inspections, homeowner and board communications, meetings, and architectural requests.

Provide overall supervision and administration of homeowners associations: liaise with boards, homeowners and vendors; prepare board packages and financial reports; oversee budgets, collections, capital expenditures, records, ARB/inspections; attend meetings and community events; ensure use of management tools and compliance with management agreements.

Lead month-end close and prepare financial statements for multiple complex nonprofit entities. Perform full-accrual accounting, reconciliations, depreciation/amortization schedules, budget assistance, year-end close, and cross-functional issue resolution. Support Community Association Managers, finance teams, and boards; maintain supporting schedules and meet tight deadlines with attention to detail.

Provide overall supervision of homeowner associations: serve as liaison to boards, homeowners, and vendors; manage administration, budgets, financial reporting, collections, vendor procurement, prepare board packages, attend meetings, and support architectural reviews and community operations.

Manage and process accounts receivable and payments for property management portfolios. Post assessments and fees, apply payments across platforms, reconcile receivables, support month-end close and audits, monitor delinquencies, and communicate with homeowners, boards, and internal teams to resolve billing issues.

Provides general office and customer service support for community associations: handles calls and correspondence, prepares board packages, processes mail, invoices and payable vouchers, updates homeowner/association records in C3, assists managers and concierge duties, files and retrieves documents, maintains supplies, and performs general printing/scanning/faxing tasks as assigned.

Oversee branch community management operations, build relationships with boards and vendors, support strategic planning and fiscal operations, train and manage community managers and support staff, and ensure efficient client service.

Provide front-line administrative and customer service support for multiple communities: manage association documents, mail, reservations, work orders, reports, and homeowner communications; update systems (C3, TownSq, Branch Access); assist General Manager and Community Manager; perform office tasks and recreation center support. Shift includes nights and weekends.