Office Manager

Who we are:
Accuris, a company long-known for accelerating innovation in engineering workflows and supporting the vibrancy of the engineering community, launched in May 2023 as a standalone company. Accuris was formerly known as S&P Global's Engineering Solutions division. The Company is valued for its standards content and workflow solutions like Engineering Workbench, Goldfire, Haystack and Parts Management Solutions.
Under its previous owners, including S&P Global, IHS and IHS Markit, Accuris has been an integral part of the engineering ecosystem for more than 60 years.
What we are looking for:
We are looking for an Office Manager who will take on Office Manager Responsibilities as well as maintain a presence at the Front Desk of our Gdansk Tech Center office. You will be the "face" of the company for all visitors and will be responsible for the first impression we make.
The selected candidate is also expected to perform Executive Administration duties if-when required to support senior leadership of the Company though this will not be the primary function of the role.
Responsibilities

• Oversee daily office operations to ensure a smooth, efficient workplace
• Manage office policies, procedures, and documentation
• Coordinate office moves, layouts, seating plans, and space optimization
• Act as the primary point of contact for visitors and employees with office-related issues
• Manage relationships with vendors
• Ensure the office environment is safe, functional, and presentable
• Maintain office records, contracts, lease documents, and manuals

The detailed activities would include:

• Answer incoming calls and take messages when applicable.
• Greet and host visitors to the premises.
• Receive/distribute packages and mail
• Order, receive, and stock office supplies and snacks.
• Communicate with vendors providing services to the office facility.
• Maintain orderliness and cleanliness of work areas including but not limited to: Reception area, conference rooms and common areas.
• Replenishing coffee and snack supplies in the Pantry
• Responsible for coordinating and scheduling local specific Company events.
• Creating floor access badges for employees
• Responsible for maintaining conference room calendars and reserving host desks for remote colleagues
• Make travel arrangements for Company executives and senior leadership if necessary.
• Maintaining schedules of Company executives, arrange meetings and appointments.
• Taking meeting minutes and publishing to attendees

Requirements and skills

• Proven experience as front desk representative, agent or relevant position
• This position requires working from the office facility. (Not a remote working position)
• Familiarity with office machines (e.g. fax, printer etc.)
• Knowledge of office management and basic bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Ability to protect confidential information
• Exemplary planning and time management skills
• Strong communication and people skills
• Good organizational and multitasking abilities
• Problem-solving skills
• Customer service orientation

Education:
Bachelor's or Associate's Degree, or equivalent job experience will be considered.
About Company Statement:
Accuris/Techstreet delivers essential intelligence that powers decision making. We provide the world's leading organizations with the right data, connected technologies and expertise they need to move ahead. We think differently, combining the knowledge and resources of an established company with the unapologetic boldness of a startup.
Our mission: build an evolvable knowledge and data platform that enables STEM professionals to unlock and deliver innovation to the world's most complex problems.
Accuris provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.