Office Manager

lemlist is the sales engagement platform that gives sales teams the unfair advantage they deserve.
Bootstrapped since day one, we’ve grown from 0 to $35M ARR in 6 years, without raising a single dollar.
Today, we’re a profitable B2B SaaS company valued at $150M, trusted by 40,000+ sales teams worldwide to book more meetings and close more deals.

Are you a pro at getting things done and deliver “wow”?

At lemlist, we believe in the power of organization and efficiency to drive success!

As a Workplace and Event Manager, you will be the backbone of our office, providing essential support to our team and contributing to a positive and productive work environment! 🚀✨

Your main missions will be:

Office - Manage our lemlist HQ in Paris (75002)

• Be the main point of contact at the office & manage any office issues with our space managers (cleaning teams, wifi etc.)

• Manage badge registration & worldwide access to coworking spaces for our remote workers

• Handle snacks, beverages & office supplies, always making sure were never missing anything

• Work hand-in-hand with our design team to create lemlist’ goodies for employees and events

• Keep a clean inventory of all supplies & goodies

• Oversee contracts in link with office management

• Continuously improve our office space to provide the best experience for our team members

lemflat & lemhouse - Manage our two unique places

• lemflat (4 bedroom apartment in Paris)

  • Manage bookings & transportation for team members

  • Oversee the cleaning team & manage any issue with the lemflat

  • Provide basic supplies & equipments

• lemhouse (800m2 house near Avignon)

  • Manage the lemhouse from a distance with our house manager

  • Organise remote weeks & team retreats for our team members

  • Make sure the house is functional and well-equipped

Events - Organize "wow" events that amaze our employees, customers & partners

• Manage a budget of 500k€ per year

• Plan and coordinate our annual Team Building & Tech retreat

• Plan and coordinate Team retreats at the lemhouse

• Organise internal afterworks & team lunches at lemlist HQ in Paris

• Coordinate external events with clients and partners

• Create memorable experiences that reflect lemlist's culture and values

HR & Admin support:

• Handle the logistics of onboarding (Welcoming new joiners, preparing their welcome pack & general access) & offboarding

• Handle remote office budgets (500€ per person to set an at-home office)

• Handle all office mail (check the mailbox regularly and organize letters)

• Provide admin support for the founder & CEO

• Improve processes: find ways to make general admin more efficient, clear, and easy to follow

If you read our Culture Manifesto and thought "that's totally me!" then this job is perfect for you.

If you're organized, detail-oriented, and ready to roll up your sleeves, join lemlist and help us elevate our employee experience! ⭐

• Central role in a fast-paced, growing startup environment

• Responsibility for managing substantial team building, office, and retreat budgets

• Full ownership of your projects with autonomy and extensive learning opportunities

• Competitive salary + company bonus (up to 15K€ per year depending on company’s performance)

• 38 days of holidays/year

• Alan Blue: Comprehensive 100% premium medical coverage for you and your family

• Swile Meal Tickets: Enjoy daily meal tickets to fuel productivity

• Navigo Card: Seamless commuting with a 100% covered Navigo card

• Gear: Get the laptop, tools, and equipment you need for your job

• Team building: We all meet once per year at really cool places around the world (check our video here)

Must have

• You have experience in office management/administration

• You're a superhero in structure, organization and time management

• You have experience in fast-paced environments (start-ups/ scale-ups)

• You can execute fast → you truly get shit done and find solutions to challenging situations

• You don’t rely on third-party providers → you get into the action

• You are adaptable, flexible and receptive to feedback

• You bring attention to details → you are passionate about delivering "wow" experiences

• You're fluent in French and in English (written & spoken)

• You're based in Paris (this is not a remote job)

Nice to have

• You’re comfortable with new tools and technology

• You’re familiar with HR processes

  Recruitment process

1. Screening call with Vic, our TAM (30 min)

2. Use case & debrief with Ari (People & Admin manager) & Oriane (Chief of Staff) (1H00)

3. Last round / Culture fit with Charles (CEO) (30 min)

4. Ref check

→ You’re in 🙌!