The Role
If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.
ABOUT THE ROLE
The successful candidate will be an integral part of our New York City office, partnering closely with office leadership and staff on the day-to-day operations of the office.
HERE'S WHAT YOU'LL DO
- Responsible for managing day to day office administration operations, working closely with Director of Business Practices.
- Responsibilities may include, but are not limited to, supervising, coordinating workload, assigning tasks, and managing performance of support staff; managing office administration and procedures to ensure effectiveness, efficiency and safety.
- Oversee property management issues; manage relationships with vendors and service providers, including building maintenance, ensuring that all items are invoiced and paid on time.
- Negotiate purchase of furniture, office, equipment, etc. for the office in accordance with company practices.
- Coordinate with IT department on all office equipment.
- Communicate and implement office practices in conjunction with office leadership.
- Provide a high level of administrative support to assigned leadership executives. Provide administrative support within the office as required. Provide general support to visitors.
- Assist in the completion of expense reports and timesheets for assigned executives.
- Responsible for coordination with leasing office, deliveries, events in CannonDesign spaces, building service requests, building access keys, security access, equipment maintenance, etc.
- Manage office budgets in partnership with Director of Business Practices.
- Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
- Supervise, coordinate workload, assign tasks and manage performance of Administrative Support and General Services staff within the office.
- Work with the firm’s travel agency to make travel arrangements.
- Plan, coordinate and execute events, act as primary interface with interoffice meeting / event coordination.
- May arrange for off-site meeting space.
- Manage caterer and restaurant house accounts.
- Monitor and maintain office supply inventory.
- Purchase office related items via firms purchasing software and practices.
- Maintain petty cash.
- Communicate effectively with executive leaders on administrative matters.
- Manage confidential information with discretion.
- Perform other duties as required.
HERE'S WHAT YOU'LL NEED
- Minimum of 8 years of relevant experience required.
- Prior supervisory experience required.
- High school diploma or GED required. Associates degree preferred.
- Experience working in a professional services firm preferred.
- Exceptional time management, problem solving and organizational skills with the ability to multitask, maintain and prioritize deadlines.
- Strong communication skills with the ability to work effectively with individuals at all levels, internally and externally, is essential.
- Comfortable with fast-paced environment.
- Proficiency in Microsoft Office Suite required.
The salary range for this position to be filled in the New York City office is $69,900 to $87,400 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT OUR FIRM
CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day.
ABOUT WORKING HERE
- We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
- We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
- We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.
Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
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The Company
What We Do
As an integrated design firm, we do a lot of things. But at our core, we help people continuously flourish.
We leverage the heart, passion and intelligence of our more than 1,000 creative thinkers to develop solutions for some of the greatest challenges facing our clients and society. Whether designing for equity in education, accessible healthcare, inclusive communities, new scientific discoveries or the “next big idea” in business, we partner with organizations to help them improve human life.
We do this through a design approach we created called Living-Centered Design. Our approach realizes that to create a world where people continuously flourish, we must address the complex interdependencies that exist between people, businesses, communities, society and the environment.
Learn more at cannondesign.com/livingcentereddesign.
