Office Manager

About Us:

Founded more than 15 years ago and headquartered in Chicago, the DV Group of financial services firms has grown to more than 350 people operating throughout North America and in Europe. Since spinning out of a large brokerage firm in 2016, DV Trading has rapidly scaled as an independent proprietary trading firm utilizing its own capital, trading strategies, and risk management methodologies to provide liquidity to worldwide financial markets and hedging opportunities to commodity producers and users. Now, DV group affiliates include two broker dealers, a cryptocurrency market making firm, and a bourgeoning investment adviser.
DV Commodities is a division within DV Group that specializes in trading commodities markets, including crude oil, refined products, natural gas, power, emissions, metals, softs, and agriculture. DV Commodities' risk management, world-class technology, and talented traders have enabled it to become one of the world’s largest liquidity providers and risk allocators in the energy and commodities spaces. DV Commodities currently has over 35 desks, with traders and staff located in London, New York, Chicago Houston, and Dubai.

Responsibilities:

• Manage daily office operations to ensure a professional, efficient trading environment
• Oversee seating plans, desk allocation, floor utilization, and growth planning
• Maintain accurate floor maps, seating charts, and headcount-related records
• Serve as primary liaison with building management on facilities, access, HVAC, power, and maintenance
• Manage vendor relationships (cleaning, security, maintenance, furniture, office services)
• Track office-related spending, reconcile expenses, and support budget monitoring
• Oversee building access, security credentials, visitor logs, and emergency procedures
• Coordinate onboarding and offboarding logistics in partnership with HR and IT
• Maintain shared spaces, office amenities, and employee experience initiatives
• Support office events and drive culture initiatives
  

Requirements:

• 5+ years of experience managing office operations or facilities in a fast-paced environment
• Strong organizational and vendor management skills
• Ability to manage multiple priorities with attention to detail
• Comfortable partnering cross-functionally with HR, IT, Finance, and leadership
• Proactive, service-oriented, and solution-focused
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office equipment.
• Professional and friendly demeanor with strong customer service skills.
• Ability to work independently and handle confidential information.

Annual compensation range $80 -100K base + discretionary bonus?

DV is not accepting unsolicited resumes from search firms. Only search firms with valid, written agreements with DV should submit resumes in response to DV’s posted positions. All resumes submitted by search firms to DV via e-mail, the Internet, personal delivery, facsimile, or any other method without a valid written agreement shall be deemed the sole property of DV, and no fee will be paid in the event the candidate is hired by DV. DV is proud to be an equal opportunity employer and committed to creating an inclusive environment for all employees.