Position Title: Office Manager
Reports To: Vice President of People
Location: Westwood, MA
Employment Type: Full-Time, 5 Days per week onsite in Westwood, MA
About Us:
RaySecur is revolutionizing security imaging with the world’s first desktop scanners capable of seeing inside objects, providing x-ray-like imaging without any harmful x-rays, in real-time and 3D. Backed by cutting-edge AI software and 24/7 expert support, our systems are used by some of the largest Fortune 500 companies, departments of corrections, and governments to detect contraband and security threats to keep people safe.
About the Role:
Are you a people person with a knack for organization? Do you thrive in dynamic environments where no two days are the same? We’re looking for an enthusiastic Office Manager who’s ready to dive into the heart of our team and make a real impact! Reporting to our Vice President of People, this role offers the office management duties, with a splash of event planning to keep things exciting. You’ll also be exposed to HR, from onboarding our newest team members to organizing memorable company events that bring our values—aligned, driven, focused, caring, and innovative—to life.
What You’ll Do:
Office Management Duties:
- Keep the Office Buzzing: Manage the day-to-day operations of the office, from organizing supplies to coordinating repairs, ensuring everything runs like clockwork.
- Event Planning Extraordinaire: Plan and execute fun and engaging company events—think team-building activities, birthday celebrations, and holiday parties that everyone will remember.
- Vendor and Facilities Management: Work with vendors to keep our office in top shape and manage everything from coffee to cleaning services.
What You Bring:
- A passion for people and an eye for detail! You love creating positive employee experiences and building systems and processes that support doing great work; you are tech savvy and love to learn.
- Bachelor’s degree in Business Administration, or related field.
- 3-5 years of Office Management experience
- A natural communicator with excellent interpersonal skills and the ability to handle multiple projects at once.
- Experience in event planning and a talent for creating fun and engaging office experiences.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems. If Excel is your go-to tool for work and you look forward to creating PowerPoint presentations that “wow”, then this is the job for you!
Why You’ll Love Working Here:
- A Great Team: Join a group of driven, caring, and down-to-earth colleagues who truly value what they do.
- Make an Impact: This role is all about being in the mix—help shape our office culture and help our people thrive.
- Endless Growth: Thrive in a supportive environment that encourages your personal and professional development. You'll work closely with a leader who values mentorship and coaching, and is dedicated to helping you feel fulfilled and successful in your career!
- Live Our Values: We’re aligned, driven, focused, caring, and innovative—and we bring those values into everything we do.
We look forward to meeting you!
What We Do
RaySecur’s proprietary security scanning technology is used by leading Fortune 500 companies, including 4 of the 5 largest US corporations, and government agencies to detect security threats and keep their employees and operations safe across the globe.
Our scanners display lifelike images and real-time video of contents inside envelopes, boxes, and other enclosures using a patented imaging approach based on T-rays or millimeter waves. Once the stuff of science fiction, we like to say that we’ve got T-ray Vision! Pairing 4D scans with live action video means threats can’t hide – the operator sees shifting powders, sloshing liquids, cyber threats, and all the other dangerous or malicious substances listed by the Department of Homeland Security that make their way into facilities undetected – until now.
Security leaders of Fortune 500 companies, leaders of G8 nations, presidential candidates, executive protection and US government entities trust our scanners to safeguard their employees and operations from disruptions and damage that attacks can cause.
We are entrepreneurs at heart, always challenging the status quo and always ready to tackle the next challenge. We think strategically but are not afraid to roll-up our sleeves and get the job done no matter how big or small. We are dedicated and focused, but also make time to play and celebrate our successes.
• Authentic – we are a diverse team with a wide range of backgrounds and skills that genuinely like each other and the work that we do
• Dedicated – we are supportive of each other and our customers with the goal of changing the face of security imaging
• Industrious – we’re continually working to improve the customer experience and bring out the best in each other
• Aware – we know what’s at stake and how our customers are counting on us to help keep them safe each and every day
RaySecur has transformed how leading security teams keep their people and business safe from all types of mail attacks.
