Job description, responsibilities and duties:
We are looking for an Office Manager who creates a seamless and engaging office experience.
You will ensure smooth daily operations across our workplace by managing vendors and services and ensuring a positive and safe working environment and employee experience. From coordinating office needs and business travel to supporting onboarding and wellbeing initiatives, you will play a key role in improving our workplace experience.
We are looking for someone proactive, organized, and detail-oriented, with experience in workplace or facilities management, strong communication skills, and a hands-on, solution-focused mindset.
Key Responsibilities:
Ensure an excellent workplace experience by managing the office premises and actively communicating with various vendors, building service providers, and building owners.
Ensure a clean and safe office environment by managing service providers responsible for office maintenance, including cleaning, food services, greenery, archiving, telecommunications, security, and other services.
Manage office supplies, equipment, mobile phones, furniture, promotional materials, and refreshments and food in the kitchen.
Support workplace culture by organizing office gatherings, meetups, and events, as well as supporting employee benefits.
Support the business trips of our international colleagues by arranging accommodation, transport logistics, and their on-site experience.
Collaborate on the implementation of health and safety, fire safety, and first aid training.
Lead Wellbeing and Green Office initiatives, including seasonal office decorations.
Support company branding initiatives and create and manage social media content.
Collaborate with HR to support a smooth employee onboarding experience.
Required Knowledge and Skills:
Office and Facilities Management
Experience in office and facilities management, including cooperation with office owners, facility management partners, and service providers to ensure high-quality service delivery.
Experience managing an allocated budget and workplace health and safety requirements.
Employee Experience and Workplace Culture
Experience coordinating events, meetings, travel logistics, and employee engagement initiatives.
Ability to support employee experience activities, including onboarding, perks, events, and the overall office atmosphere.
Administration and Digital Skills
Strong administrative and documentation skills, with proficiency in MS Office and the ability to quickly learn internal software tools.
Basic branding and content creation skills.
Personality Requirements
Proactive, reliable, solution-oriented, and well-organized.
Strong communication and collaboration skills.
Language skills
English – comfortable in speaking English
The starting salary for this position is €1,900 gross per month.
We offer:
A Truly Global Workplace – collaborate with 40+ nationalities across 25+ countries, embracing diversity, inclusion, and cross-cultural innovation
Hybrid & Flexible Work – balance your life and career with remote-friendly policies and modern offices across Europe
A Culture of Growth – accelerate your development with access to LinkedIn Learning, structured mentorship, and internal leadership programmes (HiPo & People Leader tracks)
Workation Programme – work remotely from abroad for up to 2 months per year and experience new cultures while staying connected and productive
Financial Growth Opportunities – invest in your future with our share purchase matching programme, doubling your contributions and fostering long-term rewards
Extra Time to Recharge – enjoy 4 fully paid sick days per year to rest when needed
Stay Active – access to the MultiSport card, supporting your fitness, wellness, and relaxation goals
Healthy Office Culture – enjoy fresh snacks and refreshments daily in a modern workspace
Up Benefia – choose the perks that suit you best with our flexible benefits system, giving you a set budget to spend on categories like fashion, wellness, dining, education, entertainment, and more
We may use artificial intelligence (AI) tools to support specific parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses against predefined criteria. These tools assist our recruitment team but do not replace human judgment. All final hiring decisions are made by human recruiters.
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Skills Required
- Experience in office/facilities management, maintenance, and security.
- Ability to liaise with landlords, building management, and vendors.
- Basic knowledge of workplace systems (e.g., CCTV, access control).
- Manage service providers and ensure quality delivery.
- Experience with procurement, contracts, and budget tracking.
- Knowledge of OHS standards and workplace safety.
- Experience with drills, training, and risk prevention.
- Strong organization and multitasking skills.
- Experience with events, meetings, and travel logistics.
- Focus on workplace culture and engagement initiatives.
- Support onboarding and employee experience activities.
- Strong communication and stakeholder management.
- Solid administrative and documentation skills.
- Basic branding and content creation skills (social media/content management).
- Proficiency in MS Office and workplace tools.
- Proactive, reliable, solution-oriented, and detail-focused mindset.
What We Do
Multitude is a listed European FinTech company, offering digital lending and online banking services to consumers, small and medium-sized enterprises, and other FinTechs overlooked by traditional banks. The services are provided through three independent business units, which are served by our internal Banking-as-a-Service Growth Platform. Multitude’s business units are Consumer Banking (Ferratum), SME Banking (CapitalBox), and Wholesale Banking (Multitude Bank). Multitude Group employs over 700 people in 25 countries and offers services in 16 countries, achieving a combined turnover of 230 million euros in 2023. Multitude was founded in Finland in 2005 and is listed on the Prime Standard segment of the Frankfurt Stock Exchange under the symbol 'E4l'. www.multitude.com
