Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us!
We’re looking for a highly organized and people-focused Office Manager to serve as the bridge between our regional office and Figma’s broader company culture. In this hybrid role, you’ll oversee day-to-day workplace operations, create a welcoming experience for employees and guests, and partner with our global teams on local People initiatives. You’ll help ensure that the office runs smoothly, reflects Figma’s values, and supports employees throughout their journey with the company.
This is a full-time role based in our São Paulo hub.
What you’ll do at Figma:- Create a welcoming and inclusive workplace experience by assisting employees, guests, vendors, and other visitors
- Oversee daily office operations, including supplies, equipment, facilities requests, workplace safety, and compliance with local health and safety requirements
- Manage relationships with external vendors and partner with IT, Security, and Facilities teams to maintain a safe, reliable, and seamless office environment
- Coordinate logistics and hospitality for in-office meetings, team offsites, cultural celebrations, employee resource group activities, and volunteer events
- Partner with the People team to support regional onboarding, including right-to-work checks, in-person paperwork, onboarding content, and other local requirements
- Manage local People administration, including HR correspondence, employment verifications, required signatures, benefits administration, medical checks, wellness programs, and relationships with local providers
- Serve as a trusted point of contact for regional employees and support the global People team with local employee relations matters, terminations, payroll, time tracking, and other employee lifecycle processes
- Partner with People and Legal teams on local labor requirements and union matters, and provide English–Portuguese translation, interpretation, and cultural guidance when needed
- 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role
- Professional fluency in English and Portuguese, with the ability to communicate clearly in both languages
- Experience managing multiple priorities across office operations, employee support, vendors, and events
- Sound judgment and discretion when handling confidential or sensitive employee information
- The ability to work from the office at least four days per week, with occasional flexibility to support events outside standard working hours
- Experience managing local health and safety processes or workplace compliance requirements
- Experience working with labor unions or supporting collective labor agreement requirements
- Familiarity with local benefits administration, payroll coordination, employee relations, or employment practices
- Fluency in an additional language
At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [email protected]. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.
Examples of accommodations include but are not limited to:
- Holding interviews in an accessible location
- Enabling closed captioning on video conferencing
- Ensuring all written communication be compatible with screen readers
- Changing the mode or format of interviews
To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.
By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.
Application limits: To help candidates focus on the opportunities most relevant to their skills and experience, Figma limits the number and frequency of applications. These limits apply to all roles:
- Candidates may submit up to 5 applications during any rolling 30-day period.
- Candidates may not reapply to the same role while an application is active or within 90 days of receiving a rejection.
Once the applicable days has passed, candidates are welcome to apply again.
Skills Required
- 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role
- Professional fluency in English and Portuguese
- Experience managing multiple priorities across office operations, employee support, vendors, and events
- Sound judgment and discretion when handling confidential or sensitive employee information
- Ability to work from the office at least four days per week
- Experience managing local health and safety processes or workplace compliance requirements
- Experience working with labor unions or supporting collective labor agreement requirements
- Familiarity with local benefits administration, payroll coordination, employee relations, or employment practices
- Fluency in an additional language
Figma Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Figma and has not been reviewed or approved by Figma.
-
Leave & Time Off Breadth — Time off is described as generous, with company recharge days and strong PTO and sick leave programs highlighted across sources. This breadth of leave is repeatedly called out as a core strength of the package.
-
Healthcare Strength — Health benefits cover medical, dental, and vision, and are consistently presented as robust in employer materials and third‑party summaries. Coverage quality is noted as a standout element of the overall offering.
-
Parental & Family Support — Parental leave and fertility support are emphasized as core parts of the package. These family-focused benefits are frequently referenced as notable positives.
Figma Insights
What We Do
Born on the Web, Figma helps teams create, share, test, and ship better designs from start to finish. Companies like Microsoft, Google, and Slack use Figma to boost creative productivity while keeping everyone on the same page.
Why Work With Us
We’re multiplayer people who live by our values, celebrate our differences, and care deeply about each other and our users. Making design accessible to all is a lofty goal. We’re just getting started and could use your help—join us!
Gallery
