Office Manager & Executive Assistant-5 Month Contract

About Neuberger:

Neuberger was founded in 1939 to do one thing: deliver compelling investment results for our clients over the long term. This remains our singular purpose today, driven by a culture rooted in deep fundamental research, the pursuit of investment insight and continuous innovation on behalf of clients, and facilitated by the free exchange of ideas across the organization.

As a private, independent, employee-owned investment manager, Neuberger is structurally aligned with the long-term interests of our clients. We have no external parent or public shareholders to serve, nor other lines of business to distract us from our core mission, and with our employees and their families invested alongside our clients - plus 100% of employee deferred cash compensation directly linked to team and firm strategies - we are truly in this together.

From offices in 40 cities worldwide, Neuberger manages a range of equity, fixed income, private equity and hedge fund strategies on behalf of institutions, advisors and individual investors worldwide. With more than 700 investment professionals and more than 2,900 employees in total, Neuberger has built a diverse team of individuals united in their commitment to client outcomes and investment excellence. Our culture has afforded us enviable retention rates among our senior investment staff and has earned us citations in the top-ranked firms (among those with 1,000 or more employees) in the Pensions & Investments “Best Places to Work in Money Management” survey each year since 2013.

For more information, please visit our website at www.neuberger.com.

Position Overview: 

We are seeking an experienced Office Manager & Executive Assistant to join us on a 5-month contract.

You will be a strong team player with exceptional interpersonal and communication skills, along with the ability to demonstrate initiative — proactively anticipating the needs of your client base.

Primary Responsibilities:

Administrative & Team Support

• Provide administrative support for members of the team
• Ensure meeting reports are accurately logged on Salesforce
• Maintain, organize, and review calendar entries for team members, ensuring they remain fully updated with accurate meeting details, logistics, and notes
• Schedule internal and external meetings and conference calls; coordinate room bookings, luncheons, and related arrangements
• Provide phone coverage for the team as needed; answer, screen, and route a high volume of time-sensitive calls, communicating accurate and detailed messages
• Provide temporary cover for other team Executive Assistants as necessary

Travel, Events & Coordination

• Coordinate travel arrangements, including flights, hotels, and ground transportation
• Act as the main point of contact for MENA roadshows, including agendas, logistics, schedules, visas, and visitor requirements
• Anticipate the full range of needs for client visits and coordinate internally as appropriate
• Maintain and manage the log of annual general partner meetings and other industry conferences
• Register team members for conferences and events, coordinating all associated logistics
• Serve as a key liaison for the team with internal groups and support areas across the firm

Finance & Vendor Management

• Process business expenses for the team and perform monthly reconciliation of corporate card statements
• Coordinate print jobs with internal or external printers, as applicable
• Maintain office supplies and manage multiple office vendors and service providers, including facilities management, hospitality, and housekeeping

Office & Facilities Management

• Act as the main point of contact for office-related matters, including facilities, landlord communication, permits, and ongoing maintenance
• Ensure the Riyadh office remains fully operational, coordinating any office setup or operational requirements
• Liaise with IT on video conference setups or other matters requiring IT support
• Assist with yearly office archiving

HR & Local Compliance (Riyadh)

• Act as the Riyadh office point of contact for day-to-day HR matters
• Support the onboarding of new employees
• Manage local portals such as Qiwa and GOSI, including contracts, renewals, and employee follow-ups
• Coordinate employee visa applications and required travel documentation

Key Requirements / Qualifications: (essential unless otherwise stated)

• Experience as an Executive Assistant, Support Assistant, or in another relevant role within the financial services industry
• Ability to perform effectively in a fast-paced environment
• Ability to work confidently and professionally with senior-level individuals across the firm
• Excellent organizational skills, with a high level of attention to detail
• Strong time management skills, with the ability to prioritize multiple tasks efficiently
• Resourceful and adaptable, able to manage multiple and changing priorities
• Proactive approach to following up on details, anticipating issues, and closing out requests
• Excellent phone and in-person manner, with a strong customer service focus in a demanding work environment
• Sound judgment and discretion when handling confidential information
• Team-oriented, while also capable of working independently with minimal guidance
• Proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook)

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Neuberger is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact [email protected].

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