Office Coordinator

Company Description

Roland Berger, founded in 1967, is the world's only leading management consultancy with European origins and German roots. We support major international industrial and service companies as well as public institutions in all aspects of corporate management - from strategic alignment to the introduction of new business processes and organizational structures. From the very beginning we have worked in different languages and cultures. We value different perspectives and approaches and rely on the diversity of our employees. We seek and encourage authentic personalities with an entrepreneurial spirit. If you like to take the initiative and make a difference as part of a team, you've come to the right place.

With more than 50 offices across the globe and a track record of more than 50 years, Roland Berger is a leading management consulting firm with successful operations in all major international markets. Our key values, entrepreneurship, excellence, and empathy, are firmly rooted in our culture. We deeply value unique and diverse personalities and strongly encourage entrepreneurial spirit and novel ideas.

Job Description

Key Responsibilities

1. Administrative Support
   • Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and organizing travel arrangements.
   • Prepare and maintain documentation, reports, and presentations as required.
2. Communication Management
   • Serve as the primary point of contact for internal and external communications, including a significant volume of Arabic correspondence with clients, banks, and other stakeholders.
   • Draft and proofread correspondence in both Arabic and English, ensuring clarity and professionalism.
3. Office Coordination
   • Oversee office supplies and inventory management, ensuring materials are stocked and available.
   • Assist in creating and maintaining an organized filing system, both digital and physical.
4. Event Coordination
   • Support the planning and execution of team events, meetings, and training sessions.
   • Coordinate logistics such as venue booking, catering, and equipment’s  setup.
5. Data and Document Management
   • Maintain and update databases related to projects, contacts, and administrative tasks.
   • Prepare and submit invoices, manage vendor registrations, and oversee contract management.
6. Portal Management
   • Demonstrate proficiency in using Arabic portals (e.g., Etimad) for registrations and submissions, ensuring compliance and accuracy in all entries.
   • Liaise with IT, Finance, and HR departments on various administrative tasks.

Qualifications

• Bachelor’s degree from a recognized institution.
• Proficiency in Arabic and English (speaking, reading, writing) is essential; candidates must demonstrate excellent Arabic communication skills.
• Ideally 1-2 years of experience in an administrative support role, preferably in a professional services environment.
• Strong experience in administrative tasks, including facilities management, document preparation, and managing shipments.
• Excellent computer skills and proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel).
• General knowledge of procurement portals such as SAP Ariba, Oracle, and Etimad.
• Proven ability to manage multiple tasks and prioritize effectively.
• Self-motivated with a proactive attitude and high-quality standards.
• Strong team player with professional interaction skills with colleagues and external contacts.
• Ability to perform effectively under pressure and handle challenging situations with poise and judgment.

Additional Information

Please apply online by submitting your cover letter and CV. 

Are you a next-generation thinker bursting with new ideas? Then, we would love to hear from you! If you have any questions, don't hesitate to contact us.