Office Coordinator

FE fundinfo is a global leader in investment fund data and technology. We are proud of our vast, diverse, and highly skilled team, who help to make our industry Better Connected and Better Informed.
Our HR & Office Management function centralises around the safety, development and engagement of our People across all of our office locations. We define and deliver People related processes to support the employee lifecycle, working closely with managers to provide them with the tools they need in order to support their teams. The function plays a critical role in driving employee engagement and is responsible for designing and delivering wellbeing initiatives to foster a thriving, diverse and inclusive work culture for all. 
We are looking for a responsible person to be in charge of office management and to set up an office for the team on site where they feel comfortable, creating a welcoming atmosphere and supporting the HR team in administrative tasks. 
We are seeking a responsible individual to manage our office and establish a comfortable, welcoming environment for our team on-site. This role includes supporting the HR team with administrative tasks.

This is a 3 months temporary contract, with the successful candidate required to work 21-25 hours each week (50)%, spending every morning in our office for four days per week, with the fifth morning working from home.

Leading responsibilities are: 

• In charge of the office by ensuring a smooth experience for employees and clients whenever they visit the office 
• Responsible for the Reception, visitor management, operation of the telephone and management of meeting rooms, including the IT equipment 
• Support the team in the smooth running of travel and event bookings
• In charge of administrative tasks such as Credit Cards, Invoice Management and travel expense reports 
• Process incoming and outgoing mail and commission courier deliveries 
• Own general administrative tasks like managing office supplies, catering, advertising materials, petty cash etc. 
• Responsible for the management and organisation of suppliers and facility management 
• Support the HR Team with the on-boarding and off-boarding of new employees and provide support in project management such as safety in the workplace etc. 
  

To join us as an Office Coordinator you will need the following experience and skills:

• You will have proven experience in office management, or a similar administrative role 
• You have strong organisational and multitasking abilities 
• You will have excellent communication and interpersonal skills 
• You are proficient in office software and applications 
• You will have strong problem-solving skills and attention to detail 
• You can demonstrate a self-starter attitude, able to work independently but also as part of a small team 
• You will have very good oral and written communication skills in German and English (Level C1) 
• You have strong stakeholder management skills with excellent interpersonal skills, with the confidence to communicate at all levels in /outside the organisation 

The Benefits And Perks Of Joining Our Team Include:

• Set up for success with full home working equipment.
• Enjoy the flexibility of home and office working.
• Access full LinkedIn Learning to develop your skills.
• Join a sustainable business that prioritizes the environment and people.
• Make a difference through volunteer days and giving back to local communities.
• Participate in Diversity and Inclusion initiatives.
• Take on Charity Challenges to raise money for employee-selected causes.

Apply now and we’ll aim to get back to you with feedback within 5 working days.