Office Coordinator
Our not-so-secret sauce.
Award-winning, inclusive, Top Workplace culture doesn’t happen overnight. It’s a result of hard work by extraordinary people. The industry’s brightest talent drives our efforts to deliver purposeful work and meaningful impact every day. Learn more about what makes us different and how you can make your mark as a Office Coordinator at Marsh Agency.
Marsh Agency provides business insurance, employee health & benefits, retirement, and private client insurance solutions to organizations and individuals seeking limitless possibilities. With offices across North America, we combine the personalized service model of a local consultant with the global resources of the world’s leading professional services firm, Marsh (NYSE: MRSH).
A day in the life.
This position is a five-day-a-week on-site position based out of our Maitland location, from 8:30 am to 5:00 pm.
As our Office Coordinator on the Business Services Group team, you’ll
- Oversee daily office operations, ensuring a clean, organized, and efficient work environment
- Partner with the Facilities Team on vendor service coordination
- Assist with Purchase Order creation and ongoing requests for vendor invoices
- Process checks and FedEx to appropriate lock box
- Coordinate and distribute internal communications, announcements, and updates
- Assist in planning and organizing company events, meetings, and training sessions, including logistics, catering, and material preparation
- Support printing and mailing needs, including client presentations and proposals
- Navigate carrier websites and extract documents for processing
- Manage office supplies inventory, placing orders as needed
- Answer incoming calls and route appropriately
- Prepare outgoing mail and overnight packages
- Maintain copiers and office equipment, assist with copier jams and settings
- Process new mail tasks in document management systems
- Monitor Employee Services group inbox
- Assist with new hire onboarding
Our future colleague.
We’d love to meet you if your professional track record includes these skills:
- High school diploma or equivalent
- At least 2 years of experience in a similar role within a professional office setting
- Intermediate proficiency with MS Office
- Ability to analyse and prioritize a variety of tasks and deadlines
- Strong communication and interpersonal skills with a positive attitude
- Well organized, strong attention to detail, deadline oriented, and self-motivated
These additional qualifications are a plus, but not required to apply:
- College degree/certificate or combination of education and comparable work experience preferred
- Previous office experience preferred
- Previous phone experience preferred
- Intermediate computer skills including Outlook, Word & Excel
- Strong analytical skills and ability to manage multiple tasks
- Strong organizational skills with high attention to detail
- Responsive and self-motivated team player
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We know there are excellent candidates who might not check all of these boxes. Don’t be shy. If you’re close, we’d be very interested in meeting you.
Valuable benefits.
We value and respect the impact our colleagues make every day both inside and outside our organization. We’ve built a culture that promotes colleague well-being through robust benefit programs and resources, encourages professional and personal development, and celebrates opportunities to pursue the projects and causes that give colleagues fulfilment outside of work.
Some benefits included in this role are:
- Generous time off, including personal and volunteering
- Tuition reimbursement and professional development opportunities
- Hybrid and flexible work
- Charitable contribution match programs
- Stock purchase opportunities
- Competitive compensation
- Entrepreneurial leadership
- Unmatched, scalable resources
- Committed to core values
- Inclusive culture
To learn more about a career at MMA, check us out our website or flip through recruiting brochure.
Follow us on social media to meet our colleagues and see what makes us tick:
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We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.
Who you are is who we are.
We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients. We are always seeking those with ethics, talent, and ambition who are interested in joining our client-focused teams.
Marsh Agency and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.
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#MMAFL
Skills Required
- High school diploma or equivalent
- At least 2 years of experience in a similar role within a professional office setting
- Intermediate proficiency with Microsoft Office
- Ability to analyze and prioritize varied tasks and deadlines
- Strong communication and interpersonal skills
- Strong organizational skills and attention to detail
- Deadline-oriented and self-motivated
- College degree or certificate, or comparable work experience
- Previous office experience
- Previous phone experience
- Intermediate computer skills, including Outlook, Word, and Excel
- Strong analytical skills and ability to manage multiple tasks
- Responsive and self-motivated team player
Marsh McLennan Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Marsh McLennan and has not been reviewed or approved by Marsh McLennan.
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Leave & Time Off Breadth — Leave offerings are described as generous, including sizable PTO, paid holidays, paid sick days, and additional time off such as paid volunteer time and “Summer days.” These time-off benefits are portrayed as a standout part of the overall rewards package.
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Healthcare Strength — Healthcare coverage is characterized as comprehensive, spanning medical, dental, and vision options, with additional supports like disability and life insurance and access to mental health resources and an EAP. The breadth of plan options is positioned as a core strength of the benefits package.
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Retirement Support — Retirement benefits are framed as solid, with 401(k) programs and employer matching frequently highlighted alongside other financial programs. Stock purchase options are also referenced as an additional wealth-building component of the total rewards mix.
Marsh McLennan Insights
What We Do
Marsh McLennan (NYSE: MMC) brings together nearly 78,000 experts in risk, strategy, and people across Marsh, Guy Carpenter, Mercer, and Oliver Wyman, serving clients in over 130 countries. Marsh enables enterprise worldwide by helping clients manage risks, transforming uncertainty into opportunity. Guy Carpenter helps clients grow profitably with reinsurance broking expertise, advisory services, and advanced analytics. Mercer helps organizations advance the health, wealth, and careers of their most vital asset — their people. Oliver Wyman’s expertise in strategy, operations, risk, and organization transformation changes what is possible for our clients, their industries, and society. Together, we combine a unique range of capabilities to help our clients solve problems, seize opportunities, and build lasting success in increasingly complex operating environments.
