Office coordinator & assistant to Country Board of Directors(m/f/x)

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

3M Health Care is now Solventum

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement
we pursue.
We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You’ll Make in this Role

We are seeking a skilled and proactive administration assistant to the Country Board of Directors in Italy to support in the Country governance activities.

The person will be responsible for managing the agenda and execution of key board meetings incl. CLT and reviews.
As a Coordinator & Assistant you will make an impact by:

• providing advanced administrative support primarily to the BoD and Country
• leadership team’s member as required for Country governance activities
• applying a global mindset and cultural sensitivity to initiatives and activities, be proactive, flexible and applies highly developed administrative and coordination
• skills to complete activities
• prepares presentation, handles information requests, prepares correspondence and draft communications, arranges conference calls, and schedules meetings and minutes.
• Administering and communicating internally corporate policies and procedures, handling uncommon situations through interpretation of office guidelines and administrative practices.
• Being a Single Point of Contac (SPOC) and a facilitator for travel expenses
• management facilitating communication on process and procedures at country level, in coordination with responsible functions
• serving as communication liaisons between the Board, senior management, and external partners. Facilitate effective communication and information flow among stakeholders. Support special projects and initiatives as directed by the Board.
• Supporting and coordinate with Business and Functions leaders (including but not limited to HR, EHS, Finance, Legal and Statutory) on administration activities such bills to finance, purchase orders, liaise with procurement for office supplies.
• Ensuring the Board’s administrative operations run smoothly and efficiently. Overseeing day-to-day operational tasks, liaising with relevant functions, managing administrative tasks, e.g., scheduling meetings, taking
  minutes. 

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Preferred University's Degree and at least 5 years' experience in Communications or business administration
• Strong written and verbal communication abilities. Proven experience in collaborating with diverse and international teams and stakeholders, an Executive Assistant or Communication specialist.
• Proficiency in office software (Microsoft Office Suite, scheduling tools).
• Ability to handle sensitive information with discretion, proactive attitude, problem-solving mindset, and attention to detail.
• Proficiency in English is required.
• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Strong written and verbal communication abilities.

Work location: Pioltello, Hybrid Eligible (Job Duties allow for some remote work but require to be at the office as needed)

May include occasional travel (up to 5% domestic/international)

Supporting Your Well-being
Solventum offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope.
 

Diversity & Inclusion
(*) We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, gender, sexual orientation, age, civil status, disability, family status, or membership of the travelling community.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process.  Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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