Position Type: Full-Time, Exempt
Position Summary:
This position is responsible for providing administrative support to the School of Social Sciences and Education. The Department of Humanities, and the College of Law. The position is full-time and shared between Social Sciences, Education, Humanities, College of Law, and the stein College of Arts & Sciences.
Supervisory Responsibilities:
The position hires, reviews, supervises, and terminates student workers.
Duties/Responsibilities:-Provide administrative support to the Director of Social Sciences & Education, Chair of Humanities, Chair of Education, the College of Law, and the students and faculty within these divisions.
-Assist with administrative duties including record keeping, work orders, purchase requests, invoice tracking, PCard purchases, processing mail, maintaining copiers, maintaining buildings (Gooding, Council, and Founders buildings), onboarding adjuncts, hiring and supervising student workers.
-Submit key requests, name badge orders, and office supply requests for new faculty. Provide administrative support for new full-time and adjunct faculty.
-Manage the organization of events including catering, 25 Live, invitations, tracking attendance, decorations, and other details as needed per event.
-Collaborate with Chairs to create and submit Payroll Sheets each semester.
-Assist faculty in arranging field trips and professional development travel arrangements.
-Foster and maintain a professional and friendly office environment, including assisting students and visitors with directions and with faculty or department contact information, and maintaining organized and clean offices and supply rooms.
-Monitor website pages for any needed updates.
-Coordinate faculty search campus visits by creating the daily interview schedules and working with the Director of College Operations to ensure hotel, travel, and Dean’s availability
-Other duties as assigned by the Dean’s Office
Education and Experience:
Minimum Education Requirement: High school diploma Minimum Work Experience:- 2+ years in a professional office environment providing administrative support
- Advanced Microsoft Excel, Word, PowerPoint, Outlook, and Office skills
- Customer service experience
Preferred Qualifications:
-Superior written, oral, and interpersonal communication skills with a strong dedication to customer service.
-Experience working with multiple teams and in a higher education environment.
-Demonstrated proactive problem-solving skills and ability to work under stress and time pressures.
-Strong organizational, time management, and communication skills.
-Ability to set priorities, make timely decisions, and meet deadlines while working on multiple projects.
-Possess high standards of ethics, accuracy, and precision.
-Ability to think creatively, highly driven, and self-motivated.
-Knowledge of basic bookkeeping/accounts payable principles.
Physical Requirements:
-Must be able to lift and carry equipment and supplies weighing up to 40 lbs.
-Must be able to stoop, bend, and reach
-Manual dexterity to efficiently operate a computer keyboard and other business machines
-Near vision sufficient to read written communications and computer display screens
-Adequate hearing to communicate effectively in person and by phone
Work Conditions
-Work is primarily indoors, but requires the employee to be in an outdoor environment when traveling between campus buildings or being off-campus
-Standard office hours are 8:30 am to 5:00 pm
-Employee will be exposed to frequent noise caused by telephones, operating functions, and office machines
Important Note:
This is not an exhaustive list of all responsibilities, duties, and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.
Acknowledgment:
Submission of my application acknowledges receipt and understanding of this job description. I verify that I am capable of and willing to fulfill all essential functions of this position. I am willing to be flexible and willing to do various jobs that are not listed, as the need arises.
Skills Required
- High school diploma
- At least 2 years of experience in a professional office environment providing administrative support
- Advanced proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and Microsoft Office
- Customer service experience
- Superior written, oral, and interpersonal communication skills
- Experience working with multiple teams and in a higher education environment
- Proactive problem-solving skills and ability to work under stress and time pressures
- Strong organizational, time management, and communication skills
- Ability to set priorities, make timely decisions, and meet deadlines while managing multiple projects
- High standards of ethics, accuracy, and precision
- Creative, highly driven, and self-motivated
- Knowledge of basic bookkeeping and accounts payable principles
- Ability to lift and carry equipment and supplies weighing up to 40 pounds
What We Do
Jacksonville University is a private university in Jacksonville, Florida, offering more than 100 majors, minors, and programs across undergraduate and graduate study. Its offerings include nursing, business, law, marine science, engineering, aviation, and specialized professional fields. The university emphasizes interdisciplinary and applied learning, practical experience through internships and partnerships, and community-centered service. Its mission is to educate students and empower lifelong learners to make a positive impact.
