About Aptia
Founded to shape the future of pensions, health, and insurance solutions, Aptia is a leading professional services firm dedicated to simplifying complexity for businesses and individuals. We bring together cutting-edge technology and deep industry expertise to help organisations navigate an evolving landscape with clarity and confidence.
With a presence in the US, UK, India, and Portugal, we support over six million people and more than 1,100 clients, delivering solutions that drive efficiency, enhance financial security, and provide peace of mind.
Our strength lies in the combination of smart technology and expert teams, ensuring that managing pensions, health, and insurance is more effective. By focusing on innovation, accessibility, and client success, we help businesses take care of their people, so they can focus on what they do best.
And we are expanding. Aptia Group is not only fueled by our investors' backing but also by our commitment to foster the growth and success of our people. At Aptia, we're investing heavily in learning and development, paving unique career paths for our colleagues.
Specialist. Responsive. Thoughtful. Our values aren't just words; they are the backbone of our business. Our team embodies our values daily, to surpass client expectations, evolve constantly and nurture genuine relationships for the long-term.
Job requirements
The Role
Joining us as the Office Assistant, you'll be part of a vibrant team supporting the Lisbon office in all aspects of its core operations.
You will be collaborating closely with colleagues to manage and enhance our workspace, fostering a stimulating environment.
This role requires a proactive individual with excellent communication skills, attention to detail, and the ability to multitask effectively. Some prior experience within an administrative role would be advantageous.
This role is office-based from our premises in Lisbon (Parque das Nações).
What you will be doing:
Assist in daily office operations, including answering calls, responding to emails, and managing correspondence.
Coordinate meetings, appointments, events, and travel arrangements for staff members.
Prepare and distribute memos, reports, and presentations as needed.
Monitor and replenish office supplies and equipment as needed.
Ensure the office environment is clean, organised, and conducive to productivity.
Liaise with building management and vendors for maintenance and repairs.
Provide administrative support to senior management, including calendar management and expense tracking.
Assist in special projects and initiatives as assigned.
Ensure confidential and sensitive information is treated in the strictest confidence.
What we are looking for:
Proven experience as an office assistant, administrative assistant, or similar role.
Knowledge of office management systems and procedures.
Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
Experience in a financial services firm or related industry is a plus.
Excellent organisational and time management skills.
Strong written and verbal communication skills (both Portuguese and English).
Attention to detail and problem-solving abilities.
Ability to work independently and prioritise tasks effectively.
Discretion and confidentiality in handling sensitive information.
Knowledge and/or interest in new technologies such as AI is preferred.
What will you get in return?
This role will provide you an exciting opportunity to learn about the processes at Aptia, whilst allowing you to grow and develop your knowledge while working closely with expert colleagues.
Benefit from the support of exceptional Learning and Development tools as well as training and peer mentoring.
A flexible work environment as our company strongly values work-life balance.
Competitive salary & discretionary bonus.
Meal allowance.
Private medical Insurance, single cover with option to add dependants
Pension scheme and life assurance.
Complimentary coffee and fresh fruit in the office.
A dynamic workplace and team, with fresh perspectives, innovative thinking and passion for success.
Joining our team means being part of a vibrant community where collaboration thrives and there are abundant opportunities to grow.
A group committed to Diversity, Equity, and Inclusion, which embraces and respects differences, because it recognizes that only a diverse and inclusive environment creates the conditions to be prepared for a constantly changing world.
Office centrally located and equipped with modern amenities.
How to apply
If you are interested in this role, then we’d love to hear from you. Please go ahead and click apply and submit your resume with appropriate contact information.
Aptia is committed to creating a diverse, inclusive and equitable work environment. At Aptia, fostering an equitable and inclusive environment for all our people to flourish is a priority. We are an equal opportunity employer and aim to attract and retain the best people without attention to age, background, disability, ethnic origin, family duties, political affiliation, race, religion, gender and sexual orientation.
If there are any reasonable adjustments we can make to the recruitment process to ensure it is accessible to you, we encourage you to reach out to us.
Top Skills
What We Do
Aptia is a trusted provider of employee benefits and pensions administration services, with offices in the UK and U.S., supported by shared services in India and Portugal. It manages programmes covering over seven million people and serving more than 1,100 clients. Aptia delivers efficient and reliable solutions that ensure the smooth management of pension plans and employee benefits programmes. Our dedicated team of experts combines in-depth knowledge with leading technology to simplify the administration process.
