Joining Henley & Partners
As the leading global citizenship and residency advisory firm for over two decades, Henley & Partners helps clients navigate the complex landscape of investment migration and citizenship planning.
Why Choose Henley & Partners?
- Global Impact: Make a difference by helping individuals and families access new opportunities and secure a brighter future through alternative citizenship and residency options.
- Cutting-Edge Expertise: Join industry pioneers providing innovative solutions and exceptional service through an extensive international network.
- Dynamic Culture: Work in a multicultural and inclusive environment with over 40 offices worldwide, fostering collaboration and personal growth.
- Continuous Learning: Benefit from ongoing professional development, training programs, and industry conferences to enhance your skills.
- Impactful Projects: Engage in high-profile projects that shape the future of investment migration and global mobility.
- Work-Life Balance: Enjoy flexible working arrangements and benefits that support your well-being.
...but that's enough about us, let's talk about you!
The Office & Finance Assistant will play a key role in supporting both administrative operations and core finance activities within the organization. This position is responsible for ensuring the smooth running of day-to-day office administration, maintaining accurate financial and client records, and assisting with essential accounting tasks and financial processes.
- Act as the first point of contact at the office, welcoming clients and visitors while ensuring a professional and friendly reception experience.
- Manage day-to-day administrative operations, including handling communications (emails, calls, correspondence) and coordinating internal activities
- Oversee meeting room scheduling, preparation, and general office organization to ensure smooth daily operations.
- Maintain organized filing systems (physical and digital), ensuring documents are accurate, accessible, and up to date.
- Support general office administration, including supplier coordination and basic operational needs.
- Provide support to the finance function, including invoice processing, basic accounting entries, and assisting with accounts payable tasks.
- Provide support in recording accounting entries, ensuring accuracy and proper classification of financial transactions.
- Assist with invoice management, including issuance, validation, and reconciliation, as well as supporting bank reconciliations to ensure consistency between records and statements.
- Support the organization and preparation of accounting documentation for reporting and month-end activities.
Requirements:
- Minimum 1–3 years of experience in administrative, finance, or support roles.
- Previous exposure to accounting or personal income tax (IPT/IRS) processes is a plus.
- Comfortable performing administrative and front-desk/reception tasks as part of the role.
- Motivated, proactive, and eager to learn and develop within a finance and administrative environment.
- Adaptable and flexible, with the ability to support multiple departments while maintaining a primary focus on administration and finance.
- Proficiency in Microsoft Office, especially Excel and Outlook.
- Advanced level of English.
- Good command of Portuguese, particularly for communication with suppliers and external partners.
Key Skills and Experience:
- Strong organizational skills with attention to detail.
- Ability to manage multiple tasks and adapt to changing priorities.
- Comfortable handling a mix of administrative, operational, and finance-related responsibilities.
- Good communication skills, both written and verbal, with the ability to interact professionally with internal teams and external contacts.
- Reliable, structured, and hands-on approach to work.
- Willingness to take initiative and support different areas of the business as needed.
- Ability to handle confidential and sensitive information with discretion.
Join our team and be part of an organization that values innovation, fosters collaboration, and believes in the potential of its employees. We offer competitive compensation, comprehensive benefits, and a dynamic work environment that encourages growth and personal development.
If you are seeking a challenging yet rewarding opportunity where your ideas can make a real impact, we invite you to apply today.
Skills Required
- 1-3 years of experience in administrative, finance, or support roles
- Proficiency in Microsoft Office, especially Excel and Outlook
- Advanced level of English
- Good command of Portuguese
- Exposure to accounting or personal income tax processes
What We Do
Henley & Partners is the global leader in residence and citizenship planning. Each year, hundreds of wealthy individuals and their advisors rely on our expertise and experience in this area. The firm’s highly qualified professionals work together as one team in over 70 offices worldwide. The concept of residence and citizenship planning was created by Henley & Partners in the 1990s. As globalization has expanded, residence and citizenship have become topics of significant interest among the increasing number of internationally mobile entrepreneurs and investors whom we proudly serve every day. Henley & Partners also runs the world’s leading government advisory practice for wealth migration, which has raised more than USD 15 billion in foreign direct investment. Trusted by governments, the firm has been involved in strategic consulting and in the design, set-up, and operation of the world’s most successful residence and citizenship programs.
