The Role
Provides reception, administrative, office supply, supplier, procurement, onboarding, event, and operational support for the Berlin office. Maintains the ticketing system, manages access passes, coordinates office needs, supports projects, and helps foster a positive workplace. Requires strong organization, communication, initiative, and fluency in German and English. The role is office-based five days per week.
Summary Generated by Built In
We are seeking an Office Assistant to join our dynamic, supportive, and international team in Berlin. As the Office Assistant (referred to as Business Infrastructure & Operations ‘BIO’ Assistant internally) you will be responsible for ensuring that our office runs smoothly and efficiently. You will provide crucial support to our local operations team, plus foster a positive and collaborative work environment where everyone can thrive.
Reporting to our Berlin BIO Manager, the ideal candidate will be a self-starter with a positive, can-do attitude who is able to juggle multiple tasks with ease. You will be bilingual in German and English (both C1 level) and enjoy working in a busy and varied role with plenty of opportunities to make it your own.
Due to the nature of this role, the position is required in the office 5 days a week. Preferred working pattern is 8am – 5pm.
Key Responsibilities
- Cover reception duties such as, but not limited to: -
- answering the phone & door
- dealing with queries
- providing access passes
- being the first point of call for office related issues
- Provide administrative support as required, including responsibility for the Berlin operations ticketing system
- Identify and fulfil office supply needs and maintain office stationery
- Manage and cultivate relationships with our suppliers and service providers
- Support with local and regional projects and develop operational process maps
- Assist with organising departmental and office-wide events, socials and offsites
- Support with procurement for the local office and wider BIO team
- Assist with employee onboarding and offboarding processes
- Support the regional BIO team, as well as the wider company, as and when required
What we are looking for
Required attributes:
- Excellent interpersonal skills with the ability to build relationships at all levels
- Ability to speak and write in both German (C1 level) and English (C1 level) is essential
- A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time in a fast-paced environment
- Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
- Attention to detail, excellent coordination, time management and organisational skills
- Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word
- Strong written and verbal communication
What we offer
Some of the benefits we include are:
- Employee Assistance Programme (EAP)
- Spendit Card
- BVG Job Ticket
- Bike Leasing
- Parental Support
At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
About
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments. While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.
Skills Required
- German language proficiency at C1 level
- English language proficiency at C1 level
- Excellent interpersonal and relationship-building skills
- Ability to manage multiple tasks in a fast-paced environment
- Initiative, forward thinking, and ability to work under pressure
- Strong attention to detail, coordination, time management, and organizational skills
- Excellent Microsoft Office skills, particularly Outlook, PowerPoint, Excel, and Word
- Strong written and verbal communication skills
Aurora Energy Research Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aurora Energy Research and has not been reviewed or approved by Aurora Energy Research.
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Healthcare Strength — Healthcare in certain offices is described as comprehensive, including core medical coverage with vision and dental. Feedback suggests supportive health resources are accessible alongside standard coverage.
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Leave & Time Off Breadth — Time off is portrayed as generous in some locations, with standard PTO supplemented by additional company-wide holidays. Parental leave policies are also described as robust in certain markets.
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Wellbeing & Lifestyle Benefits — Wellbeing support is highlighted through a 24/7 assistance programme and locally tailored perk platforms. Feedback suggests these offerings complement core benefits and support everyday needs.
Aurora Energy Research Insights
What's It Like to Work at Aurora Energy Research?
Aurora Energy Research Culture & Values
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Aurora Energy Research Leadership & Management
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The Company
What We Do
From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of over 350 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities. We are active in Europe, APAC and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.
