Job Title
Office Assistant IIPay Rate Min to Mid Range
$18.34 - $21.55Time Type
Full timeSummary
Duties and Responsibilities
Updates and maintains various electronic records and databases and prepares statistical reports regularly
Researches records for information needed for reports and makes copies of documents or information and distributes or delivers it to the appropriate location
Maintains adequate inventory of office supplies for assigned unit or division
Serves as primary communications contact for assigned division or unit with other departments or outside persons
Answers multi-line telephones, routes calls, and takes messages, including responding to moderately complex questions and complaints
Greets visitors and directs them appropriately
Opens, sorts, and distributes mail and types correspondence
May serve as a notary public for the unit or division
Assists unit staff as needed
Minimum Qualifications
High School Diploma or GED equivalent, plus at least two (2) years of general office experience, including at least one (1) year secretarial experience; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities
Must have a valid Texas driver's license or available alternate means of transportation
Must be able to type 55 wpm with no more than 7 errors. Requires recent typing test administered by hired date (Typing tests may be administered by Department, Human Resources or Workforce Solutions Alamo Career Centers)
Must secure and maintain a favorable background investigation
Must complete a pre-employment physical and a pre-employment drug screen test
Knowledge of basic office and secretarial practices and procedures; knowledge of English spelling, grammar and punctuation; knowledge of word processing, database or spreadsheet software packages; knowledge of juvenile law and case management practices; and knowledge of basic bookkeeping practices, word processing, spreadsheet software, and other computer applications utilized by the department
Skills in operating a computer, typewriter and basic office equipment; and skill in reading and interpreting legal documents
Ability to accurately enter data and file information; ability to understand and follow verbal and written instructions; ability to establish and maintain effective working relationships with co-workers, other County employees, and the general public; ability to type quickly and accurately; ability to manage time effectively; ability to handle difficult clients; ability to compile, read, and analyze statistical data; ability to perform basic mathematical calculations; and ability to communicate effectively, both orally and in writing
This is a non-supervisory position. Employee receives direct supervision when performing the essential functions. Well-defined procedures are used when completing work assignments. Job has limited impact on work unit operations
Judgment is required in selecting appropriate established guidelines to follow and employee uses limited discretion to complete work assignments. Initiative is required to complete work assignments. Decisions are made regarding individual work priorities
Frequent contact with co-workers and the general public and occasional contact with other County employees. Communication is primarily in person and via telephone
May be required to work more than 40 hours during the workweek
Working With Bexar County
Bexar County offers employees a competitive salary, retirement, and benefits. Many employee benefits are available to an employee’s spouse/plus one qualifying adult and dependent child(ren). Employee benefits are strategically designed to support an employee and family, work/life balance.
Employee Benefits | Bexar County, TX - Official Website
Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills Required
- High School Diploma or GED and at least two years of general office experience, including one year secretarial experience, or equivalent combination of education and experience
- Valid Texas driver’s license or alternate means of transportation
- Type 55 wpm with no more than 7 errors and provide a recent typing test by hire date
- Must secure and maintain a favorable background investigation
- Must complete pre-employment physical and pre-employment drug screen
- Knowledge of basic office and secretarial practices, English spelling, grammar, and punctuation
- Knowledge of word processing, database and spreadsheet software packages and other computer applications used by the department
- Knowledge of juvenile law and case management practices
- Basic bookkeeping knowledge and ability to perform basic mathematical calculations
- Skill operating a computer, typewriter, and basic office equipment; ability to read and interpret legal documents
- Ability to accurately enter data, file information, follow verbal and written instructions, manage time, handle difficult clients, compile and analyze statistical data, and communicate effectively orally and in writing
What We Do
Bexar County is a government entity in Texas, serving as the 4th largest county in the state and the 16th largest nationally. It provides administrative governance and essential public services to a rapidly growing population of over two million residents in South Texas.
