To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.
Responsibilities- Responsible for greeting guests to facility and maintaining guest log.
- Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.
- Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.
- Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.
- Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).
- Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.
- Create purchase orders in Omega
- Ship out items, when needed
- Set vendors up in TPH
- Collection and distribution of mail.
- Other duties as assigned
High School diploma, or equivalent required.
Previous experience in office administration, reception, or a similar support role required.
Proficient computer skills, including MS Office, and knowledge of standard office equipment.
Effective communication skills - written and verbal.
Excellent organizational skills.
Problem assessment and problem solving.
Flexibility to multitask and shift priorities when needed.
Customer service orientation.
Ability to multi‐task while working in a fast‐paced, globally diverse environment.
Strong attention to detail, with time management and decision‐making skills
Excellent interpersonal and communication skills required
Skills Required
- High school diploma or equivalent
- Previous experience in office administration, reception, or a similar support role
- Proficient computer skills, including Microsoft Office
- Knowledge of standard office equipment
- Effective written and verbal communication skills
- Excellent organizational skills
- Problem assessment and problem-solving ability
- Ability to multitask and shift priorities in a fast-paced environment
- Customer service orientation
- Ability to work in a globally diverse environment
- Strong attention to detail, time management, and decision-making skills
- Excellent interpersonal and communication skills
What We Do
NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.
