Office Administrator

Are you a Front Office Administrator? Do you want to join a dynamic and growing company? We are looking for a dedicated and organized Front Office Administrator who has keen attention to detail to join our Houston office team.

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost-effective solutions tailored to each project's unique needs. With five established offices across Texas in Houston, The Woodlands, College Station, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Responsibilities

• Receive and screen phone calls and redirect them when appropriate
• Manage and maintain schedules, including scheduling travel, conferences, restaurant reservations, making appointments, and making changes to appointments.
• Handle confidential documents ensuring they remain secure
• Run work-related errands
• Helps maintain accurate and up-to-date files, records, and documentation
• Provides clerical support to departments
• Assists with planning and execution organization-wide meetings, employee recognition events, and other celebrations
• Welcome and provide general support to visitors.
• Handle requests and queries from Partners.
• Other duties as assigned by management.

Experience/Skills

• 2+ years’ experience of administrative support or executive assistance
• Proficiency in Microsoft Office
• Excellent time management skills and ability to prioritize work
• Excellent organization skills, attention to detail, problem solving abilities
• Integrity and confidentiality
• Must be able to read, write, speak and understand the English language clearly both orally and in writing.

• Able to manage multiple projects concurrently
• Notary Public preferred (or ability to obtain once employed)

 EEO STATEMENT

WGA is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA.