Office Administrative Assistant / PA

Who We Are

Manay CPA is a reputable full-service accounting firm based in Atlanta, GA, with over 20 years of experience. We provide comprehensive accounting and tax solutions to individuals and businesses across all 50 states. Our expertise spans new business formation, accounting, tax, payroll, consulting, and human resources.

Our vision is to become the most integral partner and guide in the world for entrepreneurs, corporations, start-ups, and businesses as they move along in their growth path. Through personalized solutions, we empower our clients to navigate the complexities of the business landscape and reach their full potential. Building sincere and long-lasting relationships is at the core of our mission, as we believe success goes beyond financial milestones. We strive to cultivate genuine connections and make a positive impact on our clients' lives.

As a vital player in the industry, Manay CPA assists local and global investors in navigating the intricate U.S. tax, financial, and federal regulatory landscape. We specialize in developing tailored growth roadmaps for entrepreneurs, providing guidance at every step. Our commitment to excellence and client satisfaction has earned us recognition, including the Top 25 Small Business of the Year Award from the COBB Chamber of Commerce for four consecutive years. Additionally, our Managing Partner & CEO, Burcu Bree Manay, has been selected as one of the 'Top 50 Women in Accounting,' highlighting her expertise and influence in the field.

Now, with the prestigious 'Top 100 Small Businesses' title by the US Chamber of Commerce added to our list of accomplishments, we stand as a beacon of success, ready to continue serving our clients with the highest standards of excellence and dedication. Join us on the path to financial prosperity and success with Manay CPA, where your goals become our mission.

Check out our website for more: https://www.manaycpa.com

We Offer

• Competitive salary (based on experience) plus a bonus
• 401K with match
• Medical, dental, and vision insurance and other benefits
• Great international work environment
• Excellent ongoing training
• Paid vacation and holidays
• Growth opportunities

Responsibilities

• Serve as the first point of contact for office visitors and phone inquiries, ensuring a welcoming and professional atmosphere.
• Manage office supplies by tracking inventory, placing orders, and keeping common areas organized and well-stocked.
• Oversee incoming and outgoing mail, couriers, and deliveries to ensure timely and efficient distribution.
• Maintain an organized filing system for both physical and digital documents, ensuring easy access and retrieval when needed.
• Assist in preparing reports, presentations, and correspondence, often handling confidential information.
• Process and manage expense reports, reimbursements, and invoices in a timely manner.
• Coordinate and schedule meetings, calls, and appointments for partners and senior leaders, ensuring optimal time management.
• Organize travel arrangements, including flights, accommodations, and transportation for business purposes.
• Handle last-minute changes in schedules or itineraries and adapt quickly to accommodate adjustments.
• Serve as a point of contact for clients, handling inquiries and providing outstanding service with prompt and professional responses.
• Facilitate smooth communication between clients and team members, ensuring messages are relayed accurately and promptly.
• Assist in maintaining client records and updating contact information to ensure accurate and current databases.
• Help plan and coordinate company events, client meetings, and team gatherings, from logistics to event details.
• Arrange catering, book venues, and handle setup and cleanup for events, ensuring a positive experience for all attendees.
• Manage RSVPs, agendas, and attendee communication to ensure events run smoothly.
• Take charge of office cleanliness and organization, coordinating with building management and maintenance teams as necessary.
• Troubleshoot basic office equipment issues and liaise with IT support for technical issues beyond basic troubleshooting.
• Support firm-wide initiatives by assisting other team members and departments when additional help is needed.
• Organize travel arrangements, including flights, accommodations, and transportation for occasional personal travel.
• Assist with personal tasks for senior leaders, such as making appointments, managing calendars, and handling select personal errands, including but not limited to, assisting with rental property and family matters.
• Coordinate family and personal events, including dinners, gatherings, and other engagements as requested.
• Maintain discretion and confidentiality when handling personal and business information and requests.
• Liaise with service providers, vendors, and other external contacts on behalf of senior leaders for both professional and personal matters.
• Other duties within the scope of the position may be required from time to time.

Requirements

• High School Diploma (Associate's or Bachelor's degree preferred)
• Efficient use of Microsoft Word, Excel, Outlook
• Any knowledge of other accounting, tax, or other software would be a plus
• Excellent verbal and written communication skills
• Must be dependable, able to work independently, and stay on task
• Outgoing personality, strong teamwork skills, and a professional attitude
• Being sales-oriented and enjoying engagement with clients is a big plus!
• Active driver's license and clean driving record

Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.