Every day, we get opportunities to make a positive impact – on our colleagues, partners, customers and society. Together, we’re pioneering the solutions of the future and unlocking the full potential of precious resources. Trusted to act on initiative, we challenge conventional thinking to develop world-leading technologies that inspire progress in vital areas, including energy, food, water and shipping.
As we push forward, the innovative, open spirit that fuels our 140-year-old start-up culture and rapid growth also drives our personal growth. So, as we shape a more resourceful, less wasteful world, we build our careers too.
About the Role
As our Office Administration Specialist, you’ll be the first point of contact for employees and visitors regarding office and administrative matters. You’ll play a key role in ensuring smooth daily operations, managing vendor relationships, and fostering a welcoming and positive atmosphere in the workplace.
Key Responsibilities
Serve as the first point of contact for employees on office, facility, and administrative topics
Organize reception, office facilities, and company documentation
Manage relationships with external vendors (e.g., office supplies, equipment)
Handle incoming and outgoing correspondence, including prioritizing daily mail
Coordinate customer and guest visits, including logistics, accommodation, catering, and bookings
Arrange domestic and international travel
Contribute to a positive and engaging office environment
What You Bring
Minimum 1 year of relevant experience in office, facility, or administrative roles
Proficiency in English (written and verbal)
Strong communication and interpersonal skills
Proactive, responsive, and resourceful approach
Ability to multitask and meet deadlines under pressure
Discretion in handling sensitive and confidential information
Solid computer skills, especially with MS Office
Full-time availability at the office, with a start time between 7:30 and 8:30
What We Offer
An open and collaborative work environment with room to influence your role
Benefits package including:
Private medical care for you and your family
Lunch card
Access to MyBenefit platform (Multisport or other vouchers)
Life insurance
Our office is located at Przybyszewskiego 56, Kraków (Bronowice).
We review applications continually and are looking forward to receive your application. We are looking for candidates available to start as soon as possible.
We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.
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Top Skills
What We Do
Pioneering positive impact! Our pioneering 140-year-old start-up culture is built on the idea that partnership is the key to solving complex problems and unlocking the full potential of resources. So we collaborate closely with our partners, customers, and thought leaders to create game-changing solutions that challenge conventional thinking on quality, efficiency, and innovation. United by a shared commitment to creating positive impact we’re reshaping vital industries, like energy, food, water, and shipping, to optimize efficiency, reduce emissions, and increase yields. Together, we’re building business success, elevating the quality of life across society, and driving progress towards a more sustainable world. Alfa Laval is a leading global provider of first-rate heat transfer, separation, fluid handling products separation, and fluid handling products. With these as its base, Alfa Laval aims to help enhance the productivity and competitiveness of its customers in various industries throughout the world. We define their challenges and deliver sustainable products and solutions that meet their requirements – in energy, the environment, food, and the marine industry. Alfa Laval today has customers in some 100 countries, employs more than 21,300 people, and annual sales were SEK 63.6 billion (5.5 BEUR) in 2023. The company is listed on Nasdaq Stockholm. Alfa Laval contributes to 15 of the 17 UN Sustainable Development Goals. Our solutions make a difference in daily life. You can learn more on our website about how our products work, and how they are used in industries worldwide. We welcome your engagement, comments and questions - our guidelines and moderation policy for Alfa Laval channels on social media can be found here: https://www.alfalaval.com/legal/community-guidelines/ Personal data will be handled in accordance with the Alfa Laval Privacy Policy. https://www.alfalaval.com/privacy
