Office Admin

What You’ll Do

• Greet all visitors and alert relevant employees of their arrival.
• Oversees and supports administrative duties in the office and ensures that the office is operating smoothly
• Coordinate with our facilities team to ensure all office deliveries are received by our employees, including lunches, mail, and FedEx/UPS packages.
• Coordinates with Executive Admins, Recruitment, and Training on a regular basis to plan for visitors in each office.
• Event Planning: Develop and manage event concepts, themes, communications, and schedules in alignment with organizational goals and budget for all campus events.
• Lead in planning, coordinating, and executing campus events and employee engagement activities throughout the year. This includes weekly meetings with the team to provide event coordination assistance and approve event ideas to provide a cohesive engagement experience. Additionally, acting as the main point of contact during Austin events, ensuring everything runs smoothly and addressing any issues that arise. 
• Manager Engagement: Support Arrive’s manager engagement initiatives through budget tracking, communications, manager check-ins, venue sourcing, and coordination. 
• Provide administrative support such as maintaining event calendars, tracking RSVPs, and managing event-related documentation.
• Liaises with the Facilities and IT departments on office setup and condition, including, desk equipment, cleaning, repairs, and building security.
• Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office. This includes office tours, lunch orders, and processing I9 documents. 
• Serve as the point of contact for general office questions and office-related problem-solving.
• Work collaboratively with the Marketing team as projects arise.

Qualifications

• 1 year of consistent experience in a similar administrative role.
• Outstanding communication skills, both verbal and written.
• Proven ability to work successfully in both individual and collaborative environments.
• Previous experience working with members of an executive team is preferred.
• Familiarity with Gmail and Google Calendar functionalities.
• Proficient in Microsoft Word, PowerPoint, and Excel.

The Perks of Working With Us

• Take advantage of our comprehensive benefits package, including medical, dental, vision, life, disability, and supplemental coverage.
• Invest in your future with our matching 401(k) program.
• Build relationships and find your home at Arrive through our Employee Resource Groups.
• Enjoy office wide engagement activities, team events, happy hours and more!
• Leave the suit and tie at home; our dress code is casual.
• Work in the booming city of Austin, TX – we are in a convenient location close to the airport and downtown.
• Park your car for free on site!
• Start your morning with a specialty drink from our fully stocked coffee bar, Broker’s Brew.
• Sweat it out with the team at our onsite gym.
• Maximize your wellness with free counseling sessions through our Employee Assistance Program
• Take time to manage your physical and mental health - we offer company paid holidays, paid vacation time and wellness days.
• Receive 100% paid parental leave when you become a new parent.
• Get paid to work with your friends through our Referral Program!
• Get relocation assistance! If you are not local to the area, we offer relocation packages.