Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Event Planner is responsible for all elements of the end-to-end management of an event, including sourcing, logistics, financial management and delivery.

The person will manage the process from Meeting Qualification call and initial venue proposal to post project financial reconciliation, respecting customer and American Express Meeting & Events standards, procedures and policies.

Client industry

This job description relates to Pharma client industries.

Account type

Apart from pharma Event Planner also may work on a range of client account types and teams including Strategic Meetings Management (SMM) Clients or Ad hoc / Event by Event (EBE)/ MICE Clients.

Position type

Hybrid

What You’ll Do:

· End to End National and/ or international project management

· Run own events, including larger complex meetings

· Managing multiple meetings simultaneously

· Supplier management - negotiate and execute supplier deals and contracts

· Manage and develop new and existing client relationships

· Act as a primary liaison between the client, suppliers and internal team

· Operational management of the event database

· Accurate and timely data management

· Logistical coordination of the event

· Budget management – manage large/complex budgets, maintain working versions, process supplier and client invoices, manage cash flow and payment schedules

· Analytical Reasoning – using analysis of today’s meeting data for future event delivery

· Financial and Data Report creation per event, per client

· Policy management

· Additional duties as requested

· Onsite event assistance (if required)

What We’re Looking For:

· Minimum of 1-3 years’ experience in event management

· Completed Bachelor’ s degree in tourism or a related economic field

· Native Hungarian and Fluent Business English (C1 – level)

· Additional languages are a benefit to the role

· Driving License -B category (preferred but not mandatory)

· Proficiency in Microsoft Office Software’s

· Have some experience with CRM systems – data entry, eRFP, reporting, budget

· Advantage: Cvent and Canva knowledge

· Customer care excellence

· High level of attention to detail

· Flexibility and ability to adapt

· Able to work well in a Team

· Used to working under pressure

For this role we are only considering local applicants.

Location: Hungary

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The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

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Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!