Manager of Project Administration

The Manager of Project Administration will lead the Construction Administration team in overseeing budget tracking and draw management for DLP Construction Management and Lending projects. They will collaborate closely with the Development, Construction, and Lending teams to establish, implement, and enforce standardized procedures for cost monitoring, budget change management, and compliance. Ultimately, the primary focus will be driving efficient project setups, ensuring process compliance, and delivering accurate reporting across all respective departments.

What you have already achieved: (Requirements)

• 5+ years Construction Administration experience
• 5+ years of Construction Accounting experience
• Excellent with computer work including programs like Google Drive, Gmail, SAGE, Google Sheets & Google docs or the equivalent.
• Familiarity with large complex multifamily project processes and operations.
• Communicate effectively in a respectful, positive manner both in writing and verbally.

What you are great at: (Responsibilities) 

• Project & Budget Management: Oversee the initial setup of project budgets in construction and lending budget software(s), ensuring accuracy from the start. You will collaborate with the Development and Construction teams to create and maintain initial project workbooks, conducting regular audits to ensure budget change management and contract tracking are 100% accurate.
• Draw & Compliance Management: Lead the draw review process, verifying compliance with insurance requirements, permits, passed inspections, and lien waivers. You will also process complex draws related to internal jobs, JV partnerships, and large borrowers.
• Financial Operations & Reporting: Reconcile all construction spending in collaboration with the Accounting department. You will ensure that developer fees, GC fees, and General Conditions are reported accurately, while also collaborating with Underwriting and Asset Management to account for Land Acquisition, Financing, and Marketing budgets. Additionally, you will manage invoicing, entity budgets, and taxes for associated construction entities.
• Pipeline & Loan Administration: Maintain the development pipeline, tracking pertinent project data such as JV and operating agreements, project status, and sources of funds. You will assist with external loan setups and hand-off calls to the Draws team.
• Leadership & Team Performance: Prepare pertinent team meeting agenda topics, generate quarterly fund reporting, and drive team performance utilizing internal proprietary software.

What you’re motivated by: 

• Making an impact. Whether it's the residents who call our Thriving Communities home, the investors who trust us to be stewards of their capital,  or the sponsors we work with to 10x their business, everything we do is about making an impact. 
• Challenges. You see roadblocks as opportunities and are proactive in finding solutions. 
• Growth. We’ve been named to the Inc. 5000 as one of the Fastest-Growing Private Companies in America for thirteen consecutive years. 

Who We Are

What We Do In One Sentence:

We finance the building of Thriving Communities. 

Our Mission:

We are changing the nation through the building of Thriving Communities. We are the leader in funding the building of Thriving Communities centered in safe, attainable housing. 

Our Purpose:

To passionately make an extraordinary impact by transforming lives and building Thriving Communities. 

Our Big, Hairy, Audacious Goal (BHAG):

To positively impact and transform 10 million lives by funding the building of 5,000 Thriving Communities, becoming one of America’s 100 largest private companies.

Our Culture:

• We work hard, marching towards ambitious goals driven by a purpose that’s bigger than ourselves. 
• We are impact-driven, seeking to make a difference not just on the affordable housing crisis but also in the lives of our employees, investors, and partners. 
• We are disciplined, following our exclusive Elite Execution System to develop personally and professionally. 
• We strive to Live Fully, finding fulfillment in all areas of our lives.

Our Core Values:

Driven For Greatness: We are driven by the pursuit of knowledge and the paramount importance of a growth mindset, cultivating greatness both personally and professionally.

Living Fully: We prioritize living fully with a dedication to achieving optimal health in all aspects of life: faith, family, friends, freedom, fun , fulfillment, fitness, and finance.

We are intentional with our time, integrating the 8fs of our life to achieve our goals & God’s goals.

Grit: We have the endurance and unshakable commitment necessary to achieve our visionary long-term goals.

Community: We elevate the greater good over individual interests, magnifying our impact and cultivating thriving relationships with investors, sponsors, residents, and our colleagues.

Authenticity: We are true to ourselves and others, steadfast in our beliefs and values. We hold ourselves and others accountable, fostering open dialogue to propel growth.

Prepared to Win: We apply discipline to our thoughts and our actions, which leads us to put forth consistent effort and commitment doing the important proactive work despite the urgent priorities we face each day. We plan to win, and are prepared for volatility and challenges.

Kingdom Impact: We share God's love and transformative power through our labor, serving everyone in God’s likeness. The world will know God more through our work and how we do it.

Twenty-Mile March: We march towards clear, well-defined goals and objectives with unwavering focus, constantly evaluating our performance and course correcting as needed.

Stewardship: We are guided by our commitments to those who trust us with their capital, their communities, and their careers.

Servant Leadership: We lead with high standards & deep devotion. We display as humble confidence as we build deep relationships and trust. We show the way through the forest, empowering growth, accountability, and a founder’s mentality, with team members regularly asking “What else can I do to achieve the desired results?”

Benefits and Perks:

Unlimited PTO, health/dental/vision/life insurance, 401(k) matching, parental leave, adoption services reimbursement/learning/educational incentives, Volunteer Time Off, well-being programs, company events, self improvement/productivity tools, & the incredible feeling of making a difference.

Equal Opportunity Employer:

DLP is a committed Equal Opportunity Employer. If you are a qualified individual with a disability and require assistance in searching for a position or submitting an application, please contact HR at [email protected]. Offers of employment are conditional upon satisfactory completion of pre-employment background verification (including E-Verify). California applicants can view our California Data Privacy Policy here.