Manager - HR & Admin

1.     Summary of the Role:

Fulfilling the manpower requirements based on requirement received from production heads, allocation of manpower to production units based on employee skills. Taking care of attendance, payroll management and training of allotted units. Timely redressal of grievance at production units to ensure smooth functioning of the process. Ensuring health and safety of employees and creating a good working atmosphere. Coordinating with government officials to meet the statutory requirements and maintain smooth public relations.

2.     Duties & Responsibilities:

·       Responsible to full fill the manpower requirement as per requisition received from production heads.

·       Plan for mobilizing the manpower through daily announcements, referrals, walk-in interviews, approaching training centers & other agencies, internal promotions etc.

·       Monitor the recruitment process of blue collared employees like screening, selection, hiring, induction / orientation process smoothly.

·       Responsible to screen the CVs, shortlist the candidates, organizing for employment tests, personal Interview, documents like salary slip, bank statement, educational certificate, experience certificate & background verification, final selection, hiring, induction & orientation for staff category.

·       Monitoring the respective units Absenteeism, attrition and late coming % & MMR with the help of Personnel and admin team and production team.

·       Monitoring respective unit’s attendance and payroll management periodically.

·       Responsible for strict implementation of Social compliance in respective units.

·       Accompanying External / Internal compliance audits, addressing and resolving the audit findings, preparing a corrective action plan and timely submission to concerned department.

·       Filing the statutory reports to concerned government departments in prescribed formats within scheduled dates.

·       Follow up on timely renewals of statutory documents with concerned government departments.

·       Monitoring of employees health and safety, addressing related concerns on priority.

·       Redressal of grievance at respective production units on priority and ensure smooth functioning of units.

·        Taking appropriate actions against misconduct as per policy.

·       Ensure timely submission of MIS reports to concerned department at Head Office.

·       Coordinating with production units for timely execution of internal trainings, committee meetings and election proceedings etc.

·       Monitoring the implementation of best practices and its sustainability.

·       Responsible to execute buyer projects related trainings in consultation with HO Training and development department.

·       Ensuring on time execution of monthly production staff performance appraisal, and probationary appraisals both for staff and workers.

·       Involved in inter factories Personnel and admin process evaluation once in 3 months.

·       Cross checking the security personnel’s records like age proof, educational certificate, residential address, health records, police backgrounds verification report, etc while deploying newly recruited security personnel.

·        Verification of security personnel wage records, attendance, statutory records, ESI & PF contribution paid details, training records, etc. every month before proceeding to credit their salaries.

·       Responsible for timely renewals of agreements of contract agencies like canteen, security etc.

·       Plan and assign the responsibilities to team members and monitor their day to day activities to ensure the optimum utilization.       

·       To identify the potential candidates, train and develop them to take up higher responsibilities.

·       Periodically train the team members about domain for smooth functioning of the department.

      Key skills required:

a.      Leadership & decision making skills

b.     Communication

c.      Interpersonal skills

d.     Computer operating skill